Receptionist-Administrative Assistant

Marcum LLP offers a great career with exceptional benefits.

There's a lot to think about when it comes to launching your career. At Marcum, we offer you a world of opportunity, a highly competitive salary, exceptional benefits, flexible work options, and industry-leading technology, all within an environment that values your contributions and supports your professional growth.

At Marcum, eligible associates receive a benefits package that includes health, dental, and vision insurance, short and long-term disability insurance, life insurance, flexible spending accounts, and transit benefits, as well as paid time off, a 401(k) plan with an employer contribution, and a profit sharing plan.

Marcum LLP is seeking a Receptionist-Administrative Assistant to join our Operations team in the Chesterfield, MO office. The Receptionist-Administrative Assistant is an in-office role, responsible for greeting and directing visitors and callers, as well as providing administrative assistance.

Essential Functions:

• Address the needs of our employees, clients and vendors in a welcoming and professional manner
• Politely answer and appropriately route all incoming calls
• Open and close the office each day
• Process all incoming and outgoing mail, special deliveries, drop offs. May include dropping packages at post office or courier locations.
• Maintain mail processing supplies
• Maintain cleanliness in conference rooms and visitor spaces
• Assist ordering, setting up and cleaning up food service for events and busy season meals
• Coordinate maintenance requests with the building
• Coordinate office access for visitors and new hires
• Backup for processing incoming checks for daily deposit
• File and maintain client support documents
• Prep and scan confidential client documents
• Type engagement letters and correspondence, including thorough proofreading and proper formatting per Marcum standards
• Process monthly billing, including thorough proofreading and proper formatting per Marcum standards
  

Additional Responsibilities:

• Special projects as assigned (could include stapling, copying, collating, data entry and possible correspondence)
• Assist Tax Department with special projects as assigned such as scanning, mailings, collating, filing, organizing, and general support.
• Assist HR with new hire orientation, office tours, paperwork as needed
• Assist Marketing with Internal meetings/events as needed
• Ability to work extra hours near tax and project deadlines.

Qualifications:

• 2-3 years of experience in a professional services environment
• Proficiency in Word, Excel and Outlook
• Detail-oriented and organized with a keen attention to detail
• Excellent written and verbal communication skills and follow-through, including the ability to communicate effectively at every level of the organization
• Excellent customer service skills
• High School diploma/GED required - some college preferred.
• Since a majority of the work at this level is on the telephone and at the computer, the individual must be able to sit for long periods of time.
• Ability to work in-office for an 8-hour a day
• Desire and ability to work in a fast-paced environment with frequent deadlines

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Marcum LLP is an Equal Opportunity Employer

Marcum LLP does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.