Program Coordinator - Medical Education

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

This position provides coordinator support the training programs in pediatric otolaryngology and urology. The coordinator will manage, organize, and coordinate the day-to-day activities of the fellowships, rotating residents and observers. The coordinator shares in the implementation and compliance of all aspects of the management and administration of the Graduate Medical Education fellowship programs in the division. The coordinator may perform duties including but not limited to the administration and management of the programs as well as planning and coordinating academic, operational, and financial activities; assist in the development, implementation, and ongoing compliance with the programs' goals and objectives, monitor and bring to attention any changes in national requirements, and provide sound guidance and advice regarding significant fellowship program issues.

We are seeking a dedicated and highly organized Program Coordinator to join our organization. As the Program Coordinator, you will play a crucial role in supporting and managing our clinical education programs. You will be responsible for coordinating all aspects of the program, including recruitment, selection, onboarding, and ongoing support for fellows. The ideal candidate will have excellent communication and organizational skills, a strong attention to detail, and a passion for supporting emerging talent in their professional development.

Responsibilities:
1. Fellowship Program Management:

• Develop and implement strategies to attract high-quality candidates for the fellowship program.
• Coordinate the application and selection process, including reviewing applications, scheduling interviews, and communicating with applicants.
• Collaborate with internal stakeholders to define fellowship program goals, objectives, and evaluation criteria.
• Develop and maintain fellowship program guidelines, policies, and procedures.
• Plan and organize fellowship-related events, workshops, and seminars.
• Serve as the primary point of contact for fellows, providing guidance and support throughout their fellowship experience.
• Facilitate the onboarding process for new fellows, including orientation, training, and introductions to relevant staff and resources.
• Monitor and track fellows' progress, ensuring they meet program requirements and milestones.
• Organize and coordinate regular check-ins and mentorship opportunities for fellows.
• Provide resources and support for fellows' professional development, including networking opportunities, skill-building workshops, and access to relevant resources.

2. Organizational Relationship Management:

• Cultivate and maintain relationships with partner organizations, universities, and other stakeholders involved in the fellowship program.
• Collaborate with external partners to identify potential fellowship placements and projects.
• Coordinate and facilitate communication between fellows, mentors, and partner organizations.
• Represent the organization at conferences, events, and other networking opportunities to promote the fellowship program.

3. Program Evaluation and Reporting:

• Collect and analyze data related to the fellowship program, including feedback from fellows and program outcomes.
• Prepare regular reports on program activities, outcomes, and impact.
• Identify areas for program improvement and make recommendations for enhancements.
• Contribute to the organization's overall strategic planning and goal-setting processes.

4. Fellow/Resident Support and Development:

Requirements

• Bachelor's degree required.
• Two (2) years of experience in Human Resources, Organizational Development, Healthcare Administration, nonprofit management or related field preferred but not required.
• Excellent writing and interpersonal communication skills required; some grant writing experience preferred.
• Proficient with Microsoft computer software applications, working knowledge of content management and publishing, software, and database technologies.
• Ability to work independently with limited supervision.
• Organizational skills: Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.
• High level of attention to detail; ability to multi-task.

Education

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability

• Critical Illness, Accident and Hospital Indemnity coverage

• Tuition assistance

• Student loan servicing and support

• Adoption benefits

• Backup Childcare and Eldercare

• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members

• Discount on services at Lurie Children's facilities

• Discount purchasing program

There's a Place for You with Us

At Lurie Children's we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints - recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children's and its affiliatesare equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: candidatesupport@luriechildrens.org