Sr. Program Accounting Manager

ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our "promote from within" culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.

Compensation Package:

• Medical, prescriptions, dental and vision insurance
• Retirement savings plan with company match
• Company-paid and supplemental life insurance
• Flexible spending accounts
• Paid vacation, sick and personal leave
• 11 paid holidays
• Professional development and training
• Tuition reimbursement
• Employee referral bonus program
• Flexible work arrangements

JOB SUMMARY: The Sr. Program Accounting Manager oversees the medical billing functions for Integrated Behavioral Health (IBH) within Adult and Children's Clinical Services Department and Department of Developmental Disabilities. This position handles the more complex accounting matters related to the assigned portfolio of programs; ensures billings are done timely and accurately; collections, revenues, and expenses are properly coded and recorded following GAAP; and that reports and related documentation for the A-133 audit requirements comply with grants and contracts regulations.

SUPERVISORY RESPONSIBILITIES: Provides administrative supervision of 3 FTEs.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Manage and oversee the administrative and daily operations of the program in support of overall program goals and objectives.

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   1. Oversee the medical billing process for the assigned programs to include Medicaid, private insurance and grant and contract invoices.
   2. Oversee the transmission of all claims in the Credible billing software.
   3. Ensure all claims are processed at least weekly and all payments are posted within 48 hours of receipt.
   4. Prepare weekly reports identifying all denials and exceptions.
   5. Ensure all re-billable denials and exceptions are processed within 15 days of notice.
   6. Prepare and/or review all monthly contract billings and reconciliations for the assigned portfolio of programs.
   7. Ensure all contract and grant billings are in line with the terms, provisions, and requirements of the executed agreement with approved budgets.
   8. Identify the need for modification of budgets with third-party grantors or contractors (Overruns, re-allocation of line items)
   9. Ensure all billings are submitted to the appropriate agencies and contacts.
   10. Prepare and/or review journal entries of billings into the accounting system's general ledger and subsidiary ledgers.
   11. Maintain the database for the contracts and grants for the assigned portfolio
   12. Maintain the original contracts and grants paper files including approved budgets following Agency records retention procedures.
   13. Ensure all agreements and amendments are scanned and electronically filed.
   14. Monitor A-133 compliance of contracts and grants within the assigned portfolio of programs, giving suggestions to the compliance with other local, state, and federal contracts or grants procedures.
   15. Assist in the training of agency staff on the procedures and requirements of grants and contract regulations.
   16. Ensure timely collections of Accounts Receivable by setting targets in line with cash management. Prepare and analyze overall AR performance with metrics
   17. Review cash posting activity including coding of all revenue for the assigned portfolio of programs.
   18. Assist in the preparation and review of the budgets for contracts or grants related to the assigned portfolio as well as the organization's budget process.
   19. Review the program's actual versus budgeted performance each month. Surface significant variances to Director of Program Accounting
   20. Support the Program Manager in understanding the statement of activities for the program.
   21. Identify and implement repeatable processes within the team to gain efficiencies and avoid re-work.
   
   
   
   

• Oversee supervision of direct reports, which includes recruiting, staffing, hiring, performance evaluation, coaching, employee discipline, training, and professional development. Set standards for customer service and facilitate team dynamics.
• Oversee and maintain the team's continuous quality improvement process, ensuring compliance with best-practice standards and Agency practices and procedures. Enable staff participation in quality improvement.
• Perform other job-related duties as assigned.

EDUCATION and EXPERIENCE:

• BS degree in accounting, finance, business, or related field required.
• Master's degree in business, accounting, finance, business, or related field preferred.
• 5 years' experience in accounting with experience in contracts and grants.
• 3 years' experience as a supervisor.
• Experience in collections, collection processes, financial services and/or customer service.

SKILLS and COMPETENCIES:

• Knowledge of Credible billing software. Strong understanding of GAAP. Familiarity with Federal (A-133) and State regulations related to grants and contracts and aptitude to understand and interpret complex regulations.
• Knowledge of automated system and financial systems: Great Plains Financial System (a plus) and Olympic Project Cost system. Intermediate or advanced with Microsoft Office software, particularly Outlook, EXCEL, Word.