Administrative Specialist III

Closing Date:

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Required Education and/or Work Experience:

* The formal education equivalent of a high school diploma

* Two years of experience in a specialized or related area applicable to work performed

Preferred Education and/or Work Experience:

* Associate or Bachelor degree in Business or related field

Knowledge, Skills, and Abilities:

• To perform the job successfully, the following competencies are required for the essential functions of this position:
• Must handle confidential information with absolute discretion
• Strong computer skills including data entry, spreadsheet, and word processing programs
• Must have excellent verbal and written communication skills
• Ability to provide customer service assistance to office staff, visitors, and telephone inquiries
• Ability to organize, prioritize, and multitask efficiently
• Knowledge of basic accounting principles

Essential Job Duties and Responsibilities:

• Monitor and prepare requisitions, annual contracts, bid documentation, and departmental budget reports
• Serve as backup for other department administrative specialist, to include incoming calls, initiating work orders, assisting vendors, sign in and security procedures, and Key Track program
• Create and monitor projects, and project data analysis, documentation, records, files, reports
• Monitor and maintain various department electronic and paper files, records, logs, and reports; prepare various reports; keep Director and Plant Operations staff updated on department deadlines and activities
• Assists other areas within Plant Operations
• Other duties as assigned

Other Job Duties and Responsibilities:

• Liaison with Campus stakeholders and Plant Operations, as daily duties are conducted
• Maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork

Additional Information:

Working Relationships:

This position has frequent contact with supervisors, peers, staff, faculty, and outside contractors. This position works closely with the Administration, Maintenance, Shipping/Receiving, Construction, Health Safety, Technology, and AV departments. Must keep appearance neat and clean, be polite, and offer a positive image while setting up events.

Special Job Dimensions:

• Light Work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of force is greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
• Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.
• Employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
• The employee is not substantially exposed to adverse environmental conditions.
• Occasional overtime may be required.

Background Check Requirements

Criminal background check, Motor Vehicle Registry (MVR) check, and child Maltreatment

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.