Administrative Assistant

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client's needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary:

Goldbelt Frontier, LLC is looking for a Administrative Assistant. The Administrative Assistant will work as a contractor the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) Transition Office.

Essential Job Functions:

• Prepare a minimum of approximately 20-50 pieces of correspondence per section, per week
• Prepare Travel requests in DTS; approximately 4-5 per month. OCONUS requests will be coordinated and prepared in accordance with applicable guidance; approximately 2-3 per month
• Answer approximately 30 telephone calls per day. Provide messages to appropriate personnel upon receipt or within 1 hour of receipt
• Prepare Spreadsheets and Power Point presentations as needed; approximately 10-20 per month
• Reply to emails within 3 hours or sooner if request is urgent
• Pickup mail from mail distribution center and deliver on a daily basis within assigned division/office
• Review approximately 20-50 pieces of correspondence and ensure formatting is in accordance with AR25-50 and all applicable guidance
• Schedule and coordinate meetings, conferences, and training sessions. Approximately 3-6 meetings per week will be scheduled. Schedule approximately no more than 3 conferences and/or training sessions per year onsite or at alternate locations throughout the local area or CONUS
• Use GFEBS/DMLSS to order supplies and submit purchase requests
• Maintain documents and filing in accordance with ARIMS. May be appointed as 'Records Manager' for Division/Office
• Attend meetings for the purpose of taking meeting minutes. The minutes shall be transcribed in the correct format and distributed to attendees or as directed by the meeting organizer
• Maintain, update, and track information in databases based on Division/Office assignment. Approximately 1-20 entries per week
• Assist Division personnel when submitting QA documents to QARCO Document Control Office (DCO). Oversee the Division's Standard Operating Procedure (SOP) submission and approval process (IAW SOP QA-04-01) by ensuring that all SOPs are complete and all required documents are routed through Safety prior to sending to QARCO DCO for QA review. Coordinate with SOP authors during periodic reviews and ensure all responses are tracked and returned to QARCO in a timely manner
• Oversee office operations, including managing supplies, equipment, and facilities
• Coordinate with vendors and service providers to ensure smooth office functioning
• Organize and maintain office filing systems, both physical and electronic
• Handle incoming calls, emails, and correspondence, directing them to the appropriate parties
• Prepare and distribute meeting agendas, minutes, and follow-up action items
• Assist with the planning and execution of special projects and initiatives
• Coordinate Directors Governance Counsel submissions from the divisions
• Serve as a timekeeper for divisions in ATAAPS
• coordinate with the Resource Management (RM)/budget office regarding maintenance and updating of costings for internal shared services and rates used as the basis for developing budget estimates. Additionally, the Contractor shall assist RM for updating USAMRIID's software tool used for building research proposal or research support office budgets, i.e. (Budget Planning Tool / Budget Tool) supporting costing updates
• Assist in developing strategies to determine optimal sustainment of research project resource requirements and improvements to managing cost effectiveness of research support offices and the services they provide to USAMRIID researchers
• Provide financial/business management support for the Directorate by using financial information to monitor overall financial status of operations and recommends strategically based decisions to respond to Command level inquiries using appropriate formats for presenting budget/personnel information logically, consistently, and accurately

Necessary Skills and Knowledge:

• Prepare Travel requests in DTS;
• Exceptional organizational and time management skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Excellent written and verbal communication skills
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment
• Effective communication skills including excellent oral and written communication skills
• Strong problem-solving skills and attention to detail
• Familiar with formatting correspondence in accordance with AR25-50
• Familiar with GFEBS and DMLSS to order supplies and submit purchase requests
• Strong customer service orientation
• Ability to work independently
• Strong organizational and time-management skills
• High degree of attention detail

Minimum Qualifications:

• Experience with prepareing Goveremnt Travel requests in DTS
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Familiar with formatting correspondence in accordance with Govenrment format AR25-50
• Previous experience with GFEBS and DMLSS
• High School diploma or GED
• Minimum three (3) years of clerical, secretarial or office experience required

Preferred Qualifications:

• Associates or Bachelor's Degree from a accredited institution

The pay range for this position is $20.81/hr. to $24.00/hr.

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.