Education Coordinator - Integrated and Independent Radiology Residency Programs

EXPERIENCE REQUIREMENTS:

Advanced typing and computer skills. Proficient in Word, PowerPoint, and Excel. Knowledge of New Innovations residency tracking application. Knowledge of and ongoing education of the ACGME competencies for program accreditation.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnetreg;-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jeffersonrsquo;s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold amp; Think Differently and Do the Right Thing

As an employer, Jeffersonmaintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.

PRIMARY RESPONSIBILITY:

Coordinates all administrative components of the Integrated and Independent Radiology Residency programs. Organizes and independently prioritizes program office functions and program-related tasks to support the efforts and duties of the Program Director in order to achieve program goals and objectives.

Work with a minimum degree of supervision, organizing and interpreting information and making sound judgments. Organize large amounts of materials, handle multi-task projects and prioritize workload.

ESSENTIAL FUNCTIONS:

1. Coordinates the administrative functions of the residency office and provides assistance to the Program Director to ensure compliance with current standards established by the ACGME for accreditation.
   1. Maintains the ACGME database
   2. Knowledge of, and ongoing education of the ACGME competencies for program accreditation
   3. Coordination of Residency Review Committee (RRC) site visits: prepares files for, and attends site visit meetings.
2. Develops and maintains data systems management of program
   1. Updates and maintains residency program information on American Board of Radiology (ABR), American College of Radiology (ACR), and American Medical Association (AMA) FREIDA online systems
   2. Input annual Resident Rotation Schedule into New Innovations and set up automatic distribution of Resident, Faculty, and Rotation evaluations
   3. Monitor and compile semi-annual and annual evaluation reports (for performance evaluation of residents) for their 6-month evaluations
   4. Monitor and compile semi-annual and annual performance reports on resident duty hour compliance, procedure log, conference attendance, and residentsrsquo; scholarly activity for their learning portfolios in New Innovations
   5. Maintain vacation, sick, conference time, and attendance records for residents utilizing Jefferson MyTime timekeeping system.
3. Coordinates Resident Recruitment Sessions
   1. Working knowledge of ERAS (Electronic Residency Application Service) web-based application system.
   2. Develop and maintain informational materials for residency applicants
   3. Coordinate all aspects of applicant interviews (invitation, confirmation, luncheon, scheduling of faculty interviews in ERAS, and inputting of interview scores and comments in ERAS.
   4. Send out surveys to the residency applicants to evaluate our interview process
   5. Working knowledge of NRMP (National Resident Matching Program) and all deadlines.
   6. Prepares appointment paperwork for GME office
   7. Knowledge of issues with regard to employment, visas, departmental policies, and healthcare requirements
4. Coordinates new resident orientation
   1. Update Department Policies and Procedures and Goals and Objectives, in conjunction with Program Director
   2. Coordinate lunch for meeting of new residents with the Program Director
5. Coordinates resident and faculty conference assignments and schedules
   1. Schedule Faculty for Didactic Lecture Sessions
   2. Create, maintain, and update conference schedules; send out weekly reminders through the Radiology Intranet Calendar
6. Provides Resident support, and serves as a program liaison
   1. Provides administrative support for all resident related matters including Program Director letters of recommendation and verification of residency education
   2. Completes residency verifications for former residents
   3. Serves as a program liaison for residents and Program Director, as well as residency program and GME office
   4. Maintain and distribute Minutes from the monthly Education Committee and Resident Meetings

Interact with co-workers, visitors, radiologists and other staff consistent with the core values of the Hospital.