Health Unit Coordinator, FT Day, Abington Jefferson

Providing direct support to the Womenrsquo;s Board (WB) Administrative Manager, WB Business Manager and WB President, the WB Secretary assists with event execution and independently performs secretarial, general office and administrative duties in support of the WB, its Auxiliaries, The Rainbow and Fountain gift shops, and all WB fundraising events. II.

1. Meets all standards of the Patient Satisfaction Initiative Criteria in order to make Abington ndash; Jefferson Health (AJH) the hospital of choice for Patients and Employees.
2. General Office Duties: Develops and maintains system of correspondence and documentation including meeting room reservations, meeting scheduling, and correspondence integral to the operating function of the office; maintains WB calendar, posting all meeting requests and coordinating room usage; acts as a resource and serves as office receptionist/greeter to donors and volunteer base. Assists with efficient office operations and ensures flow of communication; answers phones and maintains 24 hour message line; demonstrates initiative with department activities to ensure quality services are provided; assists with mailings, prepares notices, meeting materials, and other needs for AEC meetings then types and distributes minutes under the direction of the WB Administrative Manager; provides clerical assistance to Business Manager. Responsible for the timely and organized maintenance of event files both hard copy and electronic. Inventories and orders office supplies to keep them at established minimum levels at all times.
3. Uses software to: Keep database records updated at all times for cost containment including recording of board membersrsquo; status and responsibilities, giving an up-to-date record of each memberrsquo;s account; create new constituent records; register event participants; batching.
4. May be requested to attend events to perform staff duties
5. Performs other duties as assigned

Experience:
Minimum 5 years secretarial experience supporting an executive.

Education amp; Training:
High School graduate or equivalent. Associates Degree preferred.

Other Requirements:
Excellent communication and people skills. Ability to deal with a variety of people who interact with the office staff on a daily basis. Strong time management skills and ability to multi-task to meet the demand of overlapping projects with critical deadlines. Proficient in MS Word, Excel, Outlook fundraising and donor management, and graphics software. Skill/aptitude for creating visually appealing signs, posters, etc., is preferred. Proficient in use of World Wide Web/Internet. Strong typing skills required; a minimum of 60 wpm is strongly preferred.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow#39;s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educashy;tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.