Manager of Administrative Services - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Manager of Administrative Services

Duties Include:

• Manages and oversees the departments faculty development program, including organizing Continuing Medical Education (CME) credit sessions.
• Manages and supports department leadership in developing and overseeing nominations for HWCOM, university, and external awards for staff and faculty, including tracking and maintaining records of past nominations and awards. Participates in and contributes to relevant committee meetings, ensuring effective communication and coordination across departments.
• Supports the Associate Director of Academic Support Services at FIU in assessing and enhancing processes, reports, and workflows concerning faculty activities, with a focus on continuous improvement.
• Collaborate with stakeholders to define and develop clear and measurable performance metrics for faculty across teaching, research, service, and community engagement domains.
• Responsible for regularly updating the department's webpage, ensure faculty profiles and information are accurate and coordinate with IT for technical updates as needed.
• Develops, produces, and distributes the Department of Medical Education newsletter.
• Manages and oversees the annual evaluation process for all faculty members, including tracking documentation, communicating deadlines, and ensuring compliance with institutional policies. Additionally, tracks and analyzes faculty participation in HWCOM activities, providing reports and developing strategies to enhance involvement in teaching, research, service, and community engagement. Coordinates the promotion process, ensuring alignment with institutional guidelines and supporting faculty throughout the process.
• Assists in the development and implementation of evaluation procedures for community-based faculty, ensuring accurate record-keeping and facilitating continuous improvement. Provides support and coordinates faculty coverage for curricular and clinical assignments by processing requests from HWCOM units and FIU departments, offering cross-coverage as needed.
• Performs other related duties as required. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position

Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience.

Prior experience in academic administration, preferably in a medical education setting.
Familiarity with faculty evaluation and promotion processes.
Proficiency in data analysis and reporting.

Administrative

$50,000-$55,000

Begin time: 8:30 AM
End time: 5:00 PM

Criminal Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

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To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

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