HR Specialist - Office of the Provost

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The HR Specialist oversees and ensures the accuracy of faculty action forms, maintaining records for reporting purposes. Reviews and approves faculty-related HR actions and appointment forms, ensuring they comply with academic policies. Manages the summer appointment process, approving faculty offer letters, and guiding new hires through onboarding. Manage position change requests, maintain official faculty transcripts, and ensure data integrity in the system. Addresses queries about faculty personnel actions, provides backup for various faculty processes, approves additional compensation requests, and assists with electronic credentialing.

• Coordinates and reviews faculty action forms in SharePoint and reviews for accuracy and completeness prior to routing to the appropriate HR department. Retains accurate records of faculty actions taken upon receipt of each form for faculty for reporting purposes.
• Assists in the review and approval of all faculty-related HR actions including but not limited to personnel actions, Initial Faculty Appointment Forms, electronic position request form (ePRF), ensuring consistency between documents and academic policies prior to submission to HR.
• Assists in the summer appointment process, reviewing the summer load and summer supplements for 9mo faculty.
• Reviews and approves faculty offer letters for new hires. Ensures the onboarding of the new hires from the initial completion of the sign-on and other forms to the creation of the appointment in the system. Maintains compliant record keeping of applicant information.
• Assists in reviewing all position change request forms and distribute to respective person for signature and approval as well as make requested changes in the system.
• Maintains official transcripts maintained via lmageNow for all instructional faculty of the University.
• Provides oversight to the PSHR Person Profile Education Page to ensure data integrity. Makes corrections and/or communicates updates to HR regarding the school/institution code table as needed.
• Troubleshoots College questions about faculty personnel actions. Retains accurate records of faculty actions taken upon receipt of each HR form for faculty for reporting purposes.
• Serves as backup to office personnel with regard to processing of courtesy, adjunct, faculty, summer load, as needed.
• Serves as the unit approver for the electronic request for additional compensation and backup for faculty contracts.
• Serves as a backup in approving the electronic credentialing requests (eCRF).

• Bachelor's degree and two years of administrative experience to include Human Resources experience.

• Knowledge in Academic/Faculty Affairs or Faculty Human Resources.

• Administrative

• $45,000 - $48,000

Begin time: 8:30 AM
End time: 5:00 PM

• Criminal Background Check

• Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.