Grant Administrator I - School of International and Public Affairs

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Responsible for the administrative research process for the Kimberly Green Latin American and Caribbean Center (LACC). Including, but not limited to, pre-award and post-award administration activities of grants and contracts awarded to the University.

• Works closely with the Office of Research in managing the pre-award and post-award administration of grants; reviews for grant compliance and approvals and manages all related required processes for the Kimberly Green Latin American and Caribbean Center (LACC).
• Reviews and processes invoices for payment to domestic and international partners and consultants.
• Provides guidance to department, college administration, and faculty members on all fiscal and administrative grant related matters.
• Works closely with the Office of Research and Economic Development (ORED) in analyzing and reviewing contracts.
• Evaluates expenditures documents according to federal, state, and University guidelines for grant allowability and appropriateness.
• Interprets and implements procedures as they apply to assigned areas of responsibility. Provides recommendations on changes regarding policy/procedures as necessary.
• Collects data and prepares reports related to LACC proposals and awards as directed by the PI. Prepares and submits changes in budget allocation transactions in the system for all for the Kimberly Green Latin American and Caribbean Center (LACC) grants.
• Serves as the merchant account's contact or technical contact; Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit; Will have access to a third-party system (software, gateway, etc.) that processes, transmits, and/or stores cardholder information.
• Serves as a university card user for departmental transactions. Handles cash/gift card transactions on a daily basis. Adheres to University credit card policies and procedures.
• Advises Principal Investigators on the most effective ways to achieve and effective quality proposal and coordinates a timely submission process, ensuring appropriate approvals. Provides compliance/oversight by monitoring budgets and spending.
• Reviews grant guidelines, assists PI in gathering required documentation for submission, and ensures error free submission.
• Coordinates proposal submission processes among various contributors including the PI, ORED, and LACC administration.
• Assists Principal Investigators in the development of external funding opportunities, preparation of grant budget, budget modification and transfers. Reviews sponsor guidelines to ensure proposals have strict adherence.
• Performs grant management duties for assigned programs, maintains schedule of grantee reporting deadlines, and ensures compliance.
• Reviews financial reports of expenditures incurred under a federally funded grant to ensure that they are in compliance, well substantiated, and error free.
• Creates regular budget reports for PI and provides budget analyses and forecasts for PI to ensure accurate program planning and execution of project deliverables.
• Assists with the preparation of project budgets, no cost extensions, continuation proposals, and all matters related to the operating budget as needed.
• Analyze, calculate and process grant-funded financials, including, but not limited to student fellowships, scholarships and stipends.
• Support LACC research promotion and training initiatives inside FIU and administer related payments including but not limited to eRACs, contracts, and one-time payments.

Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience ; OR an equivalent combination of relevant education and/or experience.

• Experience working with grants.
• Finance experience.

Administrative

$50,000 - $55,000

Begin time: 8:30 AM
End time: 5:00 PM

Expanded Background Check

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.