HR Specialist

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates all pre-service requirements and approvals based on the policies and procedures for the Volunteer Program at FIU. Responsible for independently managing the candidate preboarding process post offer acceptance. Assists the HR Manager in process development, training, and consultation related to improving volunteers, interns, and person of interest (POI) requests for the diverse university community.

• Assist with verifying Level I and Level 2 background checks on Student, Temporary Employees and POI.
• Provides university-wide support in critical and timely process management of staff policies and procedures including applicable local, state and federal laws pertaining to the pre-employment and background screening process.
• Responsible for initiating pre-service clearances and providing primary oversight of volunteers, interns, and POI requests to ensure it is consistent and equitable based on current positions throughout the university.
• Assist with all strategic, compliance and operational initiatives for the Volunteer Program.
• Reports on any Volunteer Program related activity and provides metrics on a biweekly basis. Provides high level of customer service to student body, hiring managers, and university community.
• Manages the correspondence and requests for background checks for business units, external agencies, and affiliates
• Assists with the management of large group volunteers and hires, and all ImageNow queues. Assists with coordination of onboarding volunteers and hiring process for employees in university-sponsored/run camps.
• Manages the communication of background check clearance or non-clearance to appropriate parties.
• Represents the Talent Acquisition and Management Department through contacts with administrators, faculty, staff, applicants, volunteers, and other members of the community.
• Maintains strict confidentiality regarding all requests, results, and decisions.
• Assists with the management of current employees applying for University Credit Cards, Merchant Requests, gift cards and participant payments within ImageNow queues. Initiating clearance and providing guidance on the requirements for these request.

• Bachelor's degree and two years of administrative experience to include Human Resources experience.

• Polished professional presentation and telephone etiquette
• Experience in excel spreadsheet data manipulation (Vlookup and Pivot tables).

• Administrative

• $44,056.80 - $45,000

Begin time: 8:30 AM
End time: 5:00 PM

• Required to spend 50% or more of time operating a computer

• Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.