Office Coordinator

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Office Coordinator is crucial in supporting the Office of Faculty Leadership and Success (FLS) administrative and operational tasks. Works closely with the Manager of Administrative Services and the Theater Director, ensuring smooth daily operations. Responsibilities include administrative planning, event coordination, financial support management, and meticulous record-keeping, all aimed at enhancing the department's overall efficiency.

• Works closely with the manager in coordinating the day to day administrative and operational activities of the Office of Faculty Leadership and Success (FLS). Provides administrative support to the Manager of Administrative Services and Theater Director, including scheduling appointments, managing correspondence, and ensuring effective departmental communication.
• Proactively manage updates and modifications to the FLS website and social media channels, enhancing event promotion and audience engagement, guided by the Manager of Administrative Services and the FLS Theater Director.
• Works with both internal and external stakeholders to organize event logistics, plan productions, and execute theater-related activities efficiently.
• Review financial activities, track payments, identify discrepancies, and maintain budgetary records in coordination with the Manager of Administrative Services and FLS Theater Director.
• Adheres to University's credit card policies and procedures as a university credit card holder.
• Handle travel authorization and expense reports for departmental staff, adhering to university credit card policies and procedures.
• Manage travel-related expenses and act as the point of contact for departmental transactions, under the guidance of the Manager of Administrative Services and FLS Theater Director.
• Keep accurate records, logs, and files related to departmental activities, and assist in financial report preparation as needed.
• Orders office supplies and assess and replenish office supplies to ensure the department is well-equipped for daily operations and special events.
• Support various office functions as directed by the Manager of Administrative Services and FLS Theater Director to ensure smooth department operations.

High school diploma or GED and six (6) years of office or related experience providing administrative support or managing/coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

• Experience working in Higher Education.
• Proficiency in Microsoft Office applications and other relevant software.
• Experience reviewing and editing documentation.
• Knowledge of budget management and financial reporting principles.

Staff

$35,000 - $40,000

Begin time: 8:30 AM
End time: 5:00 PM

Expanded Background Check

Ability to work flexible hours as needed.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.