Senior Coordinator of Administrative Services (FIU Embrace Center)

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates the day to day administrative operations of the department. Provides administrative support to the FIU Embrace Administrative and Executive team.

• Coordinates and or administers the operational activities of the FIU Embrace Center. Oversees the coordination, planning, and logistics of Center's events.
• Develops administrative operational procedures and departmental policies as guided by the Center's Directors.
• Serves as a liaison between the executive team and the university.
• Works closely with the Center's leadership in implementing new initiatives.
• Responsible for coordinating meetings and follow ups with internal and external parties in regard to pending projects, assignments, or activities. Provides proper feedback to the Executive team.
• Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures. Acts as the primary credit card holder for FIU Embrace.
• Assists with the coordination of travel arrangement as requested by management. Travel arrangements include, airline and hotel reservations, travel authorization requests, and travel expenses reimbursement for department staffs and student workers.
• Manages, maintains, communicates the Continuity of Operations Plan (COOP) emergency preparedness plan for the Center. Maintains the Center's emergency contact information.
• Coordinates and communicate with internal and external partners associated with the Center's Advisory Board and Parent Advisory Group.
• Prepares information for the FIU Embrace Advisory Board and Parent Advisory Group meetings.
• Works closely with the department executives with the mapping of internal/external processes and proposes solutions for improvement.
• Recommends new and improved operational processes to effectively manage administrative operational procedures.
• Assist in the development of ROI and other reports requested by leadership.
• Exercises independent judgment in facilitating the work flow for the department and provides follow up on pending actions.

• Provides support to the department in the FIU Embrace Education application process by serving as a backup to the designated Program Coordinator, who oversees all aspects of the application process.

• Acts as the ECHO Coordinator for FIU Embrace which includes, but is not limited to: coordinating logistics for ECHO trainings, managing all data entry into iECHO, communicating with ECHO training participants, helping create marketing materials and leading and managing preparation for ECHO trainings.

Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Ability to handle multiple assignments and meet deadlines.

• Experience in Microsoft Office Suite (e.g. Excel, Word, PowerPoint, etc).
• Experience in Higher Education.
• Strong written and oral communication.
• Ability to handle multiple assignments and meet deadlines.

$45,000 - $55,000

Begin time: 8:30 AM
End time: 5:00 PM

• Fingerprinting Check
• Expanded Background Check

• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.