Manager of Administrative Services

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Manages and coordinates the day to day operational and administrative activities of Facilities Planning. Provides support the activities necessary to define requirements for capital improvements for all land managed by Florida International University. Provides support to the campus master planning, capital improvement planning, preparation of legislative budget requests, preparation of building programs and space inventory analysis. Provides support that includes the mapping and recording site information, documentation of underground utilities and documentation of the built environment in general. Manages the Space Committee Approval
process.

• Manages the day to day administrative and operational activities of the department. Works closely with the Director and Assistant Director of Planning, in coordinating ongoing activities and meetings related to the Campus Master Plan and Land Use documentation pursuant to state requirements.
• Establishes and maintains an orderly process for obtaining requests for the Space Committee's Approval. Ensures the documents are endorsed by the department Dean or AVP. Establishes an agenda request for approval.
• Prepares template for Facilities program and draft building program content for review by Planning staff and programs committee members.
• Prepares draft of legal documents including consultant agreements, agreements with local government and other agencies for review, renewal and approval by Facilities staff, Legal, and external parties. Coordinates with Legal annual updates for all continuing service agreements and maintains logs of expiration and eligibility for renewal dates.
• Coordinates and provides assistance with special Projects. Performs research, gathers and compiles data for preparation of various reports, documents, charts, and graphs as needed.
• Prepares draft of legal advertisements for submittal to the Florida Administrative Register for publication. Sends all selection process documents for web site posting to the Facilities Management IT work group. Contacts and receives reference checks from clients for finalists. Copies and distributes relevant documents to certification and selection committee members at final interviews.
• Receives all requests for Space Committee approval form the requesting college/department head; Ensures statement of need is complete with details; Checks for endorsement by the Provost, VP or VP designee; Issues request to Space Committee members for approval; ensures all response have been received from committee members and documents final approval status; Issues final status to Building Dept. for permitting as required.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Develops, implements, and evaluates operational workflow and processes for the department.

Bachelor's degree in business or related field and four (4) years related business or administrative experience, or Master's degree in business or related field and two (2) years related business or administrative experience.

Administrative

$55,000 - $62,000

Begin time: 8:30 AM
End time: 5:00 PM

• Operating University Vehicles (all types)
• Work requires some physical effort in the handling of materials, boxes or equipment.

• Criminal Background Check
• Driver's License Check

• Ability to work evenings and weekends.
• Ability to work flexible hours as needed.
• Travel to FIU Campus

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.