Administrative Assistant

Nakupuna Consulting is looking to hire an Administrative Assistant to provide administrative support in an office environment by way of performing a variety of support tasks for the office including handling confidential information and documents.

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Input work request for C Projects
• Create, consolidate, and update files and records
• Update Service Contracts Branch (SCB) website
• Perform data entry into various databases and spreadsheets
• Reconcile and balance access to GFEBS on-line database
• Retrieve, input and update Facilities Engineering Work Request (FEWRS)
• Input Purchase Request (PR), Military Interdepartmental Purchase Requests (MIPRs), Miscellaneous Obligation Documents (MODs) and other various miscellaneous documents into the BOD Programing Operations and Maintenance, Army (OMA) database file
• Review audit, and correct internal DPW program codes, Work Breakdown Structure (WBS), and Element of Resource (EORs) for system integrity.
• Assemble, compile, and organize data reports for monthly execution meetings, PBACs and GC briefings
• Input contract orders/Invoice, and MIGO transactions in GFEBS

Skills/Qualifications: Organizational and planning skills, excellent communication and problem-solving skills, attention to detail and accuracy, solid judgment and decision-making ability, takes initiative and is adaptable. A good working knowledge of the governing systems, programs, policies, work methods, manuals, or other established guidelines. Understanding of the needs of the organization serviced.

Clearance: Must be able to obtain a CAC. Must a U.S. citizen.

Education and Experience: This position requires at least two years' experience providing support at a high level. Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite. Knowledge of standard office administrative practices and procedures. A good working knowledge of the governing systems, programs, policies, work methods, manuals, or other established guidelines.

Competencies:

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Physical requirements: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The Nakupuna Companies are dedicated to fostering an inclusive work environment while providing reasonable accommodations to individuals with disabilities. If you require special assistance or accommodations during your job application process, please contact recruiting@nakupuna.com

This federal government project is subject to the Service Contract Act (SCA). The hourly rate for this position is determined by the location where work is performed. In addition to hourly pay, positions subject to SCA are entitled to a health and welfare (H&W) payment, which may be adjusted based employee selection of company benefits in lieu of H&W.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $21.00 - $24.00 (Hourly USD). The good faith hourly range displayed represents the position at time of posting and is just one component of Nakupuna Companies total compensation package for employees.