Assistant, Office Services

Norton Rose Fulbright
United States, Missouri, St. Louis
Oct 01, 2024
Practice Group / Department: Office Administration, St. Louis Job Description We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. The position in our St. Louis, Missouri office requires a dependable candidate who is a self-starter with the ability to provide a high-level of customer service. This position requires strong communication and interpersonal skills and will be expected to interact with lawyers, staff and guests of the firm. Regular in-office working hours for this position are 8:30 AM - 5:00 PM, Monday through Friday. Responsibilities include but are not limited to: Mail sorting, delivery and pick-up including Federal Express, US Mail and other overnight shipping Receive and distribute incoming faxes utilizing the Rightfax software Run high-volume copy and scan machines and perform binding and finishing work Scan and perform electronic imaging of documents Ensure convenience copiers are working properly, check for quality by conducting daily inspections; clear paper jams and inform technicians of specific problems Respond to and coordinate all service calls and perform basic repair service on copier equipment Inventory and maintain paper and supplies in the satellite copy areas Manage filing systems and logs Work closely with Office Administrator and Information Governance Director on file destruction and file maintenance Order and stock office and breakroom supplies Maintain kitchen facilities, including coffee machines and water dispensers, and coordinate vendor maintenance Assist with preparing rooms for meetings and seminars Assist with internal office moves/workspace relocations Process work orders and handle courier activities Provide assistance and support to other departments (reception, etc.) as needed Some physical requirements (light lifting, pushing carts, floor runs, etc.) Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Qualifications: Minimum of one year relevant experience High school degree or equivalent required Experience with Microsoft Office (Word, PowerPoint and Excel), including Outlook email and calendar Professional, positive attitude and strong commitment to customer service Attention to detail and the ability to work in a fast-paced environment while maintaining a calm demeanor Demonstrate initiative, strong work ethic, and willingness to learn new skills Reliable and punctual A high regard for confidentiality is essential Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis. E-Verifyis a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce. Equal Employment Opportunity \| EEO is the Law - Supplement \| Pay Transparency