Administrative Secretary 1

The City of Renton is recruiting for an experienced office professional to join our Community and Economic Development Department. This is an exciting opportunity to be a part of a team that makes an impact to our growing city. In the Administrative Secretary 1 position you will support the Development Services division in a variety of ways, and will coordinate and work with Department Directors, Managers, and teams to ensure smooth operations and daily functions. This position interacts with customers frequently, so the ideal candidate will have excellent communication, customer service, and problem-solving skills.

Working for the City of Renton comes with an excellent benefits package, including:

• Deferred compensation with the City contributing 3% of the employee's salary.
• VEBA Plan with the City contributing 1% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

ESSENTIAL FUNCTIONS:

• Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.
• Compose, prepare, and type a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.
• Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other stakeholders, processing applications and paperwork, and responding to inquiries.
• Maintain a variety of databases and information.
• Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other city department, or public agencies.
• Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.
• Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.
• Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.
• Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.
• Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and conduct visitors to employer or appropriate person.
• Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.
• Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.
• May arrange travel schedule and reservations for Division staff.
• Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues or activities of an assigned department; research, analyze and prepare recommendations or conclusions on assigned projects.
• Prepare and coordinate purchase of office supplies, equipment, and other expenditures.
• Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes and other materials as appropriate and according to decisions and approved actions.
• Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.
• Participate on a variety of City committees, study groups, and task forces.
• Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare and administer grants.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Remain current with relevant technological advancements as it relates to field.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.

EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:

• Minimum 3 years of increasingly responsible administrative support experience.
• May require valid drivers' license.
• May require successful passing of a required driving record check.
• Successful passing of a required background check OR
• Successful passing of a required background check and national fingerprint-based records check.

For a complete job description view: Class Specifications | Administrative Secretary 1 | Class Spec Details (governmentjobs.com)

PHYSICAL DEMANDS:

• Move throughout City facilities and buildings.
• Some positions may require driving to offsite locations to perform essential functions.
• Operate a computer and other office equipment.
• Communicate with City employees and residents.

WORK ENVIRONMENT:

• Work is performed in an office environment.
• Noise level in the office is moderately quiet.
• Work evening and/or weekend hours as needed.
• Night meetings may be required.

Telework Program

The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, up to 2 days remote, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.

Accommodation

Individuals needing accommodation in the application, testing, or interview process may contact Sjacobs@rentonwa.gov at least 2 days prior to the need.