Executive Assistant to the President

Assistant to the President: Executive Assistant to the President

President

President's Office

Georgia State University, an enterprising public research university in Atlanta, GA, is a national leader in graduating students from diverse backgrounds. U.S. News & World Report has named Georgia State the 2nd most innovative university in the country based on our visionary approach to student success. Founded in 1913, it is one of the University System of Georgia's four research universities. It is also the largest institution of higher education based in Georgia. It is in the top 10 in the nation , with a total student population of approximately 54,000, including approximately 33,000 graduate and undergraduate students at the main campus downtown. Georgia State offers a challenging academic environment that emphasizes research and practical experience across the curriculum. It has over 50 nationally and internationally ranked programs.

The position requires a candidate who is not only highly organized and detail-oriented but also capable of managing a complex schedule, providing strategic support, and maintaining a high level of professionalism in a fast-paced, confidential environment. The Executive Assistant to the President is pivotal in ensuring the smooth operation of the president's office and requires a candidate who can handle the demands of a high-level executive environment while maintaining discretion and efficiency.

Key Responsibilities:

• Schedule Management: The Executive Assistant will manage the president's schedule, ensuring meetings are well-prepared with the necessary materials and start on time.
• Communication & Collaboration: The role involves working with various university departments to address concerns and ensure effective communication between the president and other stakeholders.
• Travel Coordination: The assistant will handle travel arrangements, including accommodations and itineraries.
• Meeting Coordination: The role includes scheduling, organizing, and managing the logistics of meetings, as well as serving as a liaison to attendees. Ensuring the President is fully prepped for internal and external meetings and engagements.
• Strategic Support: Assisting the president in setting priorities for the office and managing both internal and external commitments.
• Issue Management: Researching and following up on issues addressed to the president, particularly those of a sensitive or confidential nature.

Required Competencies:

• Critical Thinking & Problem-Solving: Ability to evaluate situations, prioritize tasks, and find solutions to challenges.
• Customer Service: Providing excellent service to a wide range of constituents, demonstrating sensitivity to diverse backgrounds.
• Technical Proficiency: Skilled in Microsoft Office Suite and collaboration tools like Teams and Outlook.
• Calendar Coordination: Skilled in scheduling, calendar coordination, and meeting management.
• Communication Skills: Professional level written and oral communication.
• Time Management: Ability to manage multiple tasks and deadlines effectively.
• Higher Education Understanding: Knowledge of the higher education environment and its unique demands.
• Professionalism: A polished demeanor that represents the university and the president's office positively.

Minimum Requirements:

• Bachelor's degree and 5 years of experience supporting executive leadership or a combination of relevant experience

Preferred Hiring Qualifications:

• Experience in Higher Education environment

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application (A Resume will not be accepted in lieu of a complete application)
• Current Resume
• Cover Letter