Receptionist

Primary Responsibilities:

Manage switchboard - receive and distribute incoming calls professionally, politely and efficiently

Greet and welcome visitors

Mail - manage the incoming and outgoing mail including overnight mail and deliveries

Manage the distribution and recording of incoming and outgoing policy books

Assist with management of office and other supplies including monitoring needs and stocking received goods

Print and distribute carrier documentation which is received electronically

Update electronic carrier communication logs daily

Assist with daily maintenance of conference rooms and dining facilities

Keep copy machines stock with paper

Demonstrates knowledge and adherence to basic policies, procedures and processes

Interacts effective and courteously, in person, by telephone, and in writing with co-workers and other business professionals

Utilizes available technology to carry out responsibilities

Ability handle and prioritize changing assignments and priorities

Qualifications:

Education/Designations

High school diploma or equivalent required

Work Experience

Three (3+) years' experience in a receptionist position preferred.

Skill Requirements

Good verbal and written communication skills

Organizational and time management skills

Ability to work in a team environment

Projects professional appearance and manner

Self-starter with the ability to be flexible

High attention to detail

Own mistakes and takes corrective action

Physical Requirements

Must be able to communicate effectively with co-workers

Ability to stand or sit at a workstation during a standard workday

Ability to operate a computer and other office productivity machinery, such as a copy machine and printer

Ability to move about the office to access office machinery and supplies

Mental Requirements

Ability to work and meet challenging deadlines and expectations

Job entails meticulous attention to detail. Must perform well with frequent interruptions or distractions