Sr. Administrative Assistant

Our Company

Changing the world through digital experiences is what Adobe's all about. We give everyone-from emerging artists to global brands-everything they need to design and deliver exceptional digital experiences! We're passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We're on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

We are looking for a motivated Sr. Administrative Assistant to support a Sr. Director of Product Management, a Sr. Principal Architect and a Director of Engineering Program Management within the Digital Media organization. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. They will partner with the established admin team to provide support with coverage, onsite logistics, events, and assist direct staff and others in the department as needed.They will maintain calendars, manage staff meetings and commitments, provide onsite support regularly, organize department communications and key events, both virtual and onsite. Key responsibilities for the department include diverse administrative tasks and coordinating special projects as outlined below.

What you'll do:

• Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international.
• Process business expense reimbursement requests, invoices and manage POs.
• Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
• Manage staff meeting agendas as well as attend and capture key outcomes and actions.
• Coordinate assistance with office space, equipment, software, office-related matters, and events.
• Be onsite, in office regularly and able to assist with in person needs and tasks.
• Ability to travel occasionally to provide on-site support at team offsite events.
• Manage team access to shared databases (SharePoint, OneNote, Wiki).
• Regularly collaborate with cross-functional Administrative & Executive Assistants.

What is needed:

• Bachelor's Degree or equivalent work experience
• 5+ years of experience as Administrative Assistant within a high-tech organization
• Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
• Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
• Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
• Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
• Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
• Able to apply the utmost discretion when dealing with sensitive and confidential material.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

Adobe is proud to be anEqual Employment Opportunityand affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law.Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, emailaccommodations@adobe.comor call (408) 536-3015.

Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other's employees.