Director of Finance and Administration (DFA), Integrating HIV Services into Primary Health Care

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world's most pressing heath challenges.

PATH seeks a Director of Finance and Administration (DFA) for the global USAID-funded Integrating HIV Services into Primary Health Care (INTEGRATE) Project. The purpose of INTEGRATE is to contribute to sustaining the gains in the HIV response and enable pandemic preparedness and resilience in the face of other health threats by integrating current HIV systems for prevention, care, and treatment services into existing country health systems and primary health care platforms, in alignment with country priorities.

The DFA will be responsible for the overall financial management of the project. S/he will oversee procurement, grants, construction, logistics, human resources, accounting and finance, and records. This individual will be responsible for managing the award budget and preparing financial reports for submission to USAID. The DFA will ensure funds expended are compliant with USG regulations and policies.

Please note this position is contingent upon award to PATH and approval from USAID.

Responsibilities:

• Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets. Ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
• Maintain systems for program budget monitoring and tracking that include financial data. Provide routine pipeline analyses to the Project Director and USAID. Provide any ad hoc reports requested by USAID.
• Perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
• Responsible for coordination of small grants program activities. Work with program staff, home office and partners to draft, manage and monitor implementation of small grants/grants under contract. Provide routine progress reports to program management team.
• Monitor adjustments to the annual budget whenever required.
• Coordinate monthly requests of funds based on budget and cash flow projections to ensure the program has all the necessary funds for the operations.
• Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
• Ensure all program staff are trained on USAID rules and regulations and compliance requirements; provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement, and HR and administrative procedures.
• Ensure timely submission of administrative and financial reports to HQ as required.
• Ensure that the established financial management systems, procedures and controls are in line with PATH's policies and procedures. Review them on a regular basis to ensure compliance, transparency and effective utilization of resources.
• Lead the collection of all audit requests. Liaise with HQ and field staff to ensure all documents and materials are promptly sent and fulfill all of the auditors' requests.
• Manage the project's accounting and finance staff; provide training, coaching, guidance and technical support to admin and finance team members as required. The staff will create, organize and maintain all financial vouchers along with necessary backup documentation, and record all transactions in PATH's accounting systems. Review all financials before presenting to the Project Director for approval and submission to HQ.
• Monitor program burn rate and support the development and improvement of pipelines, grant trackers, accruals, and spending projections.
• Work closely with USAID procurement and project administrative team to ensure compliance and effective finance and operation management as per USAID guideline and principles.

Required Experience:

• Master's degree in business administration, Finance, Accounting or other relevant discipline or equivalent experience.
• Ten (10) years of experience managing, in increasing roles of responsibility, finance, procurement, contracts management, construction, logistics and/or human resource related matters for development activities of similar dollar value;
• At least eight years' experience in financial and operational management of complex international development assistance programs.
• Significant experience with USG-funded projects.
• Thorough knowledge of USG financial reporting and compliance requirements.
• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Proven leadership and capacity in negotiation and conflict management and ability to manage a diverse team.
• Demonstrated experience to provide technical assistance to organization and conduct trainings.
• Excellent analytical, oral and written communication skills with fluency in English.
• Proficient computer skills.
• Experience in maintaining excellent communication with HQ.
• Full professional proficiency in English, with excellent oral and written communications skills and demonstrated track record of producing high quality, well-written deliverables in a timely fashion.
• Ability to interact professionally in French and/or Portuguese an advantage.
• Available to travel nationally and internationally up to 25%.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.

PATH does not discriminate based on race, color, religion, caste, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.