Department Assistant - Logistics

• Performs exceptional administrative support and customer service activities within the Department.
• Provides excellent customer service, exercise discretion and diplomacy in all interactions and proactively anticipate and manage challenges.
• Utilizes on-line information resources, data tools and computerized maintenance management system for information retrieval and data entry; can include site visits
• Coordinates formal content or document management systems, for example Microsoft SharePoint.
• Responds to queries by searching and retrieving files.
• Prepares statistical summary reports and spreadsheets using Excel.
• Performs general administrative and clerical duties including word processing, copying, faxing and filing.
• Serves as departmental receptionist, answering phones, greeting visitors and processing and composing all incoming and outgoing correspondence.
• Performs data entry and can prepare presentations, charts, memos, reports, forms and other documents for use throughout department with demonstrated proficiency using Microsoft Office applications (i.e., Word, Excel, PowerPoint, Access); proofread for accuracy and clarity of final copy.
• Processes sensitive and confidential information.
• Receives and directs inquiries to appropriate staff.
• Processes, files, and maintains updated new hire and employee personnel data changes. Keeps abreast of current policies relating to Human Capital.
• Responds to colleagues, customers and partners in a courteous, cooperative and constructive manner; requires support to other department personnel by responding to requests for information and assistance; requires facilitating a respectful, friendly atmosphere in the workplace.
• Develops and maintain expertise through ongoing professional development opportunities.
• Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board policies and the professional standards.

• High School Diploma; Bachelor's degree from an accredited college or university preferred.
• Two years of administrative support experience with demonstrable skills in effectively collecting, compiling, analyzing and assembling record for producing reports.
• Skilled in the use of computer applications including Microsoft Office, Outlook, and district information systems such as Oracle, K12 Buy, or similar software.
• Knowledge of building construction, renovation and maintenance methods and materials.
• Ability to coordinate large construction, renovation and maintenance programs.
• Ability to interpret and prepare building construction plans and specifications.
• Ability to evaluate the urgency of building construction and renovation needs and to establish priorities.
• Ability to evaluate construction and renovation cost estimates and bids.
• Ability to establish and maintain effective working relationships with agency officials, contractors, architects, engineers and others.
• Interpersonal skills that ensure effective team building.
• Good verbal and written communication skills.
• Proficient in the knowledge and use of technical computer applications.

Qualified candidates for the above position must submit the following:

• Completed online application
• Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
• Upload copies of all transcripts -undergraduate, graduate and all MSDE Certifications
• Must provide three (3) professional references to include: name, title, business address, e-mail address and phone number
• All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
• All documentation must be scanned and uploaded to application

Benefits -- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org/Departments/hr/benefits/index.asp

Baltimore City Public Schools ("City Schools") does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations. Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation. For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations. City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.

This position is affiliated with the Paraprofessionals and School Related Personnel (PSRP) bargaining unit.

This position is affiliated with the City Retirement Plan.