Education Coordinator

Job Summary:

The Department of Radiology on the Anschutz Medical Campus is seeking applications for an Education Coordinator. This full-time, University Staff (non-classified) position will provide human resources, finance and operational support to the Department of Radiology Education Program. This includes the recruitment processes, data and record keeping, assisting the program oversight, and executing day-to-day operational needs of the program.

This role may run the Medical Student program. The position requires a detailed understanding of national accreditation regulations (ACGME) and hospital policies, as well as a high degree of initiative and independent judgment.

Key Responsibilities:

Duties Performed at Academic Services Professional

Education Program Administration: 60%

• Assists with the annual Residency recruitment processes.
• Fields prospective resident information requests primarily by email and over the phone.
• Uses OnCall (AMION), the system required by the University of Colorado Hospital for physician on-call scheduling.
• Keeps the educational website up to date.
• Oversees, coordinates, and provides support for other Department educational conferences and talks and uploads the resident educational activities to the departmental Education Calendar.
• Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.
• Other duties as assigned.

Data and Recordkeeping: 40%

• Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting.
• Coordinates all required electronic recordkeeping and data processes for the Residency, this includes tracking accurate conference attendance.
• Uses MedHub, the software required by the Graduate Medical Education (GME) office for resident reporting.
• Data collection and file maintenance of all applicants if not covered by ERAS system and assures documents are retrievable.
• Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.

Additional Duties Performed at the Senior Level:

• Develops reports for the Department, University and/or external partners in order to meet specific needs, such as: ACGME studies, annual program evaluations, internal reviews, site visits, retreats, audits, etc. Reports are created by pulling applicable data from a variety of university online systems and external sources.
• Oversees residency billing ensuring that compensation and time collection are accurate.
• Updates, distributes, and enforces the departmental policies and procedures.
• Develops and maintains up-to-date informational brochures on education programs.
• Retrieves and assembles interview results and prepares for the Resident Match process.

Academic Services Principal Professional- in addition to the Senior level duties the principal level duties will include:

• Subject matter expert on the process of managing ACGME and non ACGME programs.
• Special projects and assignments to provide analysis on existing processes, develop new processes, gather data for special reports.
• Management of faculty calendars as needed to coordinate and plan meetings, conferences, and educational lectures.
• Event coordinator for academic activities.
• Act as subject matter expert in purchasing, and contract processing in CU MarketPlace, and CU Medicine COR360.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, Colorado.

Why Join Us:

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• One (1) year of professional experience in higher education or business administrative role(s).

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Senior Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• Two (2) years of professional experience in higher education or business administrative role(s).

Principal Level:

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• Three (3) years of professional experience in higher education or business administrative role(s).

Preferred Qualifications:

• Experience working in an academic environment, with an emphasis on the day-to-day management of business and administrative operations.
• Experience working with GME and UCD software systems.
• Bachelor's degree from an accredited college or university in a business or health related field.
• Experience coordinating travel and related purchasing and expense reimbursements.
• Experience providing administrative and technical assistant to faculty and staff within a higher education and/or medical education environment.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Ability to work independently, prioritize tasks, work under tight deadlines.
• Ability to collaborate with team members, other staff, faculty, and leadership.
• Flexibility and the ability to quickly adapt to various situations.
• Strong team player with excellent customer service and interpersonal skills.
• Analytical and reasoning ability.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Cindy Mansfield cindy.mansfield@cuanshcutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply by September 30.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Intermediate: $48,989-$62,314

Senior: $52,961-$67,367

Principal: $60,905-$77,471

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.