Asst Director, Finance SBDC

Grade: T26

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A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:

The Assistant Director of Finance (ADF) is a vital member of the Temple University Small Business Development Center. Reporting directly to the Dean, this position is responsible for managing the day-to-day Temple SBDC financial operations.

The Assistant Director of Finance works closely with the Dean in the execution of duties and in planning, organizing, implementing, managing, and evaluating Temple SBDC financial activities, assists in the development and financial management of other Temple SBDC projects and programs. On behalf of the Temple SBDC, the Assistant Director of Finance is responsible for initiating, coordinating and insuring compliance with university procedures, including personnel and fiscal activities, those of the Small Business Administration (SBA), the State and others as appropriate.

The incumbent will manage and maintain financial oversight of all SBDC grant and non-grant funded accounts, including monitoring revenue, budget expenditures including transactions, prepare and process journal entries, invoice payments, check requests, cash reimbursements, purchase orders, reconcile department credit cards, review and analyze fund balances; manage ad-hoc hiring of graduate externs and postdocs, process payroll for student workers, formulate policies and planning the use of facilities, events, and resources, and enforce operating policy and internal controls.

In addition, the ADF provides advanced administration management and guidance, including coordinating funding submissions through the Electronic Research Administration system with Fox Associate Director of Research Administration, coordinating submissions of proposals and subsequent invoices with the University Office of Research (both pre- and post-award), communicating with sponsor on a consistent basis to ensure knowledge is kept current, and maintaining working relationships with other University departments as necessary, including by not limited to Purchasing, Legal Counsel, Accounts Payable and Payroll. The ADF also works closely with staff at Fox to ensure all expenses continue to hit the correct FOAPs during transition to new grant funds.

The ADF will serve as an HR liaison and timekeeper for the department, including oversight of the hiring process of students, part-time employees, instructors, and staff as required, as well as responsibility for monthly and bi-weekly employee payroll procedures. The SBDC Financial Analyst report directly to the ADF.

When you come to Temple, you don't only come to an impressive campus with an abundance of resources and amenities. You come to Philadelphia, where Temple's Main Campus is woven into the city's fabric. Temple is committed to this community and provides several financial programs for full-time faculty and staff who purchase and reside in homes surrounding Main Campus and the Health Sciences Center.

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Required Education & Experience:

Relevant bachelor's degree in the field of finance, accounting, and/or business management and 3-4 years of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

*Proven track record in organizational budgeting and financial management. Experience with and understanding of general accounting, grant tracking, payroll management, human resources, and general business systems and functions.
*Analytical capabilities and financial modeling experience.
*Excellent communication and interpersonal (written and verbal) skills, strong attention to detail.
*Ability to lead across team members and drive assignments to completion.
*Ability to multi-task & deliver under pressure.
*Solid work ethic and high level of motivation.
*Demonstrates outstanding accounting and financial management skills.
*Intermediate to advanced level of computer skills in Excel and Microsoft office, Quickbooks and other accounting software.
*Excellent interpersonal and oral communication skills, with the ability to interact effectively with a diverse group of employees, students, faculty, and staff.
*Requires strong written and verbal communications and presentation skills. The ability to handle confidential financial matters with discretion is essential.
*Expert writing and grammar skills required, with proficient use of Microsoft Word, Excel, or PowerPoint applications.
*Must be able to prepare process flow outlines, diagrams or other graphical depictions of information and processes.
*Proficiency in or ability to learn information systems including Banner, Cognos, Kronos, TUmarketplace, and Destiny1.
*Highly organized with proven ability to manage multiple high priority projects and develop and manage operational systems in a high growth organization.

Preferred:
*CPA or MBA
*5+ years of relevant experience in the field of finance, accounting, and/or business management

Required Background Checks/Clearances:

Will have access or control over financial transactions for the University or have access to Personally Identifiable Information (PII) as defined by Information Technology System's (ITS) Data Classification? Yes

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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