Registrar, Collections

Some evenings/weekends and occasional travel/international travel will be required. Valid driver's license and passport-or the ability to obtain a passport-is required.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties and Responsibilities

Fine Print Collection Management
* Oversees the management and storage of the fine print collection.
* Administers object accessions including processing gift documents, IRS forms and appraisals, recording object information, photographing objects, determining proper housing for objects, and conducting annual inventories.
* Collaborates with the Head of Conservation on determining treatment, preservation, and care of the fine print collection; Orders supplies for object storage and collections care.
* Supervises management of the collections database, including data clean-up, staff training, and the creation of user guides and reports, and works with staff to ensure data standardization.
* Maintains current confidential valuations of art and works with University of Arizona Risk Management to ensure the appropriate fine arts coverage for the collection while on site and in transit.
* Travels nationally and internationally as courier as required to borrowing institutions to oversee unpacking, installation, condition reports, and/or repacking.
* Provides staff assistance to serve objects from the fine print collection to researchers.

Exhibition Management
* Works with CCP's curatorial and conservation staff to coordinate traveling exhibitions, including loan agreements, transport, installation, condition reporting, insurance, and storage.
* Oversees all shipping needs for incoming and outgoing exhibitions, long-term and temporary loans. Schedules all art-related shipping, determines appropriate shipping methods, dates and packing needs, and determines crating needs for fabrication in concert with conservation staff.
* Collaborates with CCP's curatorial team in the planning, scheduling, design, and production of all exhibitions as pertains to collection and loaned objects.
* Drafts and reviews loan agreements with lenders and participating institutions. Negotiates terms and monitors compliance and payment schedules.
* Assesses lender requirements and fees for loans, and negotiates terms in the best interest of CCP in consultation with Director. Communicates terms and special requirements of loans to appropriate staff and staff of participating institutions, and monitors compliance with such terms and conditions.
* Maintains facility reports; in conjunction with facilities management staff, monitors environmental conditions in galleries and vaults.
* Supports exhibition staff in the safe packing and handling of artwork during installation and deinstallation of exhibitions.

Service and Professional Development
* Participates in extra-departmental and University-wide projects, committees, and service to the CCP as relates to the position.
* Maintains professional relationships and contributes to knowledge of best practices and current developments in the field.
* Represents CCP as assigned at professional conferences and continues professional development through committee participation, publications, workshops, seminars, and/or conference presentations.

Administration
* Assists with oversight of departmental budget, ordering supplies, creating and recording purchase orders, and processing invoices.
* Recruits and supervises volunteers, interns, and student workers.
* Serves as institutional contact for outside vendors and/or contractors.
* Contributes to stewarding donor and other stakeholder relationships, working closely with CCP's director and other leadership positions and Arizona Arts' philanthropy team.
* Additional duties as assigned.

Knowledge, Skills & Abilities

* Excellent skills in diplomacy, negotiation, and written/oral communication with colleagues and external constituents (lenders, donors, etc.).
* Leading or participating in collaborative projects involving multiple stakeholders, demonstrating the ability to balance different interests and achieve common goals.
* Building and maintaining strong relationships with donors, lenders, and other external partners, showing an ability to manage and align their expectations with the museum's goals.
* Knowledge of ethical standards and legal matters relating to the management of museum collections as well as the application of best practices and procedures for art handling, installation, storage, condition reporting, preservation, and basic conservation.
* Ability to work as part of a team and coordinate with peers; ability to set and accomplish goals and to meet deadlines through effective prioritization; ability to work independently and collaboratively in a team-oriented environment.
* Ability to perform long-range planning while retaining nimbleness; flexibility within a fast-paced and changing environment; effective work under pressure amidst shifting priorities; problem-solving and analytical thinking.
* Ability to work and communicate effectively with a diverse range of colleagues, collectors, donors, and others, including handling of sensitive financial and legal materials.
* Excellent computer skills with a willingness and facility to learn new software applications as required.
* Superb attention to detail.

• Bachelor's degree in art history, museum studies, or related discipline; or equivalent advanced learning attained through professional level experience.
• Minimum of 5 years of progressively complex museum registration experience or relevant work experience; or equivalent combination of education and work experience.
• Position requires flexible work schedule, including some evenings and weekends. The successful candidate must be able to provide their own transportation for errands.
• Valid passport-or the ability to obtain a passport-is required for occasional traveling.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

• Advanced experience with collections management software (CollectionSpace preferred).
• Experience at an academic museum or gallery; related experience in a museum or cultural heritage institution with significant photographic collections.
• Experience at a public university.
• Experience with or knowledge of grant writing and fundraising.
• MA in art history, museum studies, or related discipline.