Payroll Tax Specialist

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

• Responsible for ensuring that all federal, state, or local tax returns and related statements or records are validated and correct by reconciling all balances. This would include W2's and any required filings. Act as a subject matter expert for researching, troubleshooting, and resolving integration and production issues, payroll processing errors and escalations, applying best practices and ensuring long-standing solutions. Understand cross functional impacts of certain configuration decisions/touch points, downstream impact of changes to the configuration, data, and integrations.
• Responsible for compliance with Canadian federal and provincial returns including Employment Insurance, Canada Pension Plan, Employer Health Tax and other deductions.
• Research, interprets, and understands existing or revised tax codes, laws, or forms. and suggests responses to changes in tax law, regulations, and guidelines. Maintains current knowledge of payroll tax laws and ensures compliance with federal and state guidelines and resolves any compliance issues with taxing authorities.
• Engage with the Workday and ADP Workforce Now HCMs and payroll teams to ensure appropriate business processes and security is implemented and maintained.
• Answers questions and research discrepancies. Reconciles and analyzes general ledger transactions for the Finance/Accounting Department when needed.
• Streamline and revise payroll procedures; recommend and implement changes leading to best practices and provide solutions to payroll, human resources, and finance.
• Validates reports and works with payroll provider and HRIS to ensure all information is captured. Oversee the processing and maintenance of annual tax documents, taxable fringe benefit input, ACA reporting; develop reports to summarize this data.
• Responsible for daily monitoring of agency notices and other tax related requests and correspondence. This includes updates made to SUI rates and other company specific setups.
• Provide support to year-end tax reporting and work with vendors to ensure all imputed income is captured and appropriately reported.
• Sets up new agency states/locals when needed and maintains relationships based on employee demographics data
• Provide Monthly/Quarterly/Annual reconciliations and analysis of filings (Includes W-2s, 940, 941s, T-4s, RL-1s)
• Continually identify process and system improvements to increase efficiency and effectiveness
• Coordinate new account coding/mapping in payroll system.
• Ensure accuracy of system integration files.
• Assists in transmitting payroll files for processing.
• Ensures that mandatory and voluntary withholdings and deductions are accurately calculated and reported for employee population
• Maintains payroll related files and records including all tax filings and payments.

• Experience with Workday, ADP Workforce Now and HCM is required.
• Payroll procedures and techniques.
• Knowledge of Federal, state and local laws and regulations related to payroll.
• Analytical thinking required.
• Ability to work under tight deadlines while maintaining accuracy.
• Excellent time management techniques, and quality service fundamentals.
• Performs work under minimal supervision.
• Handles complex issues and problems and refers only the most complex issues to higher-level staff.
• Organized and focused to drive meaningful results, process improvements, manage complexity, and meet operational deadlines.
• Strong ability to work as a team, strong collaboration and develop business relationships to drive outcomes.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.