Vaccine Program Coordinator

SUMMARY OF POSITION

The Vaccine Site Lead is responsible for program coordination of the Vibrant Health Vaccine Program. This includes: vaccine ordering, inventory and reconciliation, storage and handling, temperature monitoring, transfer of vaccines, and participating in the emergency management plan.

Vaccine Procurement and Management:

• Purchase vaccines and track vaccine supplies
• Maintain Vaccine Management Plan
• Return expired vaccines
• Receive vaccine shipments and manage daily inventory
• Label and store both state supplied and private stock vaccines
• Order vaccines after bi-weekly inventory reconciliation

Equipment Oversight:

• Understand, monitor, and troubleshoot equipment, including digital data loggers (DDLs), overflow fridge/freezer, and Accuvax machines
• Participate in the annual Sensiphone recalibration

Temperature Monitoring:

• Capture minimum and maximum temperatures twice daily from data logger thermometers
• Upload DDL data to KDHE bi-weekly
• Oversee vaccine pack-out process and manage temperature excursion protocols
• Serve as the rotating primary on call person for the Data Logger and Sensaphone alerts.

Inventory and Reconciliation:

• Submit vaccine orders in the appropriate venues and channels, keeping adequate supply on hand
• Perform bi-weekly inventory reconciliation
• Review and fix borrowing reports weekly
• Monitor and reconcile overflow counts
• Create, monitor, and archive vaccine lot numbers in eCW
• Check for duplicate vaccine records in WebIZ
• Enter vaccine records for MO patients into ShowmeVax

Liaison and Communication:

• Act as the on-site liaison for VAERS reports, MA questions, and potential temperature excursions
• Conduct weekly meetings with clinical staff to understand and relay vaccine needs
• Answer vaccine-related questions or concerns from clinical staff
• Help train new clinical staff on vaccine processes and procedures

Documentation and Compliance:

• Update and provide VIS forms to patients
• Maintain on-site binder information
• Monitor and correct patient information Borrowing Reports
• Participate in 6 month audits with KDHE

• 1-2 years in a medical clinic setting
• Current BLS
• Yearly completion of annual VFC training.
• Ability to determine processes, procedures and understand regulations regarding vaccines and vaccine management.
• Strong attention to detail.
• Excellent verbal and written communication skills
• Advanced computer skills including but not limited to use of Word, Excel, Outlook and electronic medical records
• Experience with cold-chain process, VFC Program, and vaccine administration knowledge a plus

Individual must:

1. Develop rapport with patients and their families, community and other health care personnel.
2. Exhibit a professional and respectful demeanor.
3. Work successfully independently and within a team, shifting tasks, prioritize tasks, problem-solve daily, and complete work within deadline
4. Demonstrate excellent customer service, helpfulness, and a positive attitude.
5. Possess superior organizational skills with attention to detail and the ability to multi-task and meet deadlines.
6. Demonstrate the ability to recognize, understand, and appreciate the value of cultural diversity and communicate medical information in plain language.
7. Demonstrate social and cultural sensitivity appropriate to ethnically and economically diverse patients and staff.
8. Exhibit experience and working knowledge of local community resources
9. Hold current drivers' license and reliable transportation.
10. Travel to all parts of the facility and throughout the community.

N/A

Americans with Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear. The employee must frequently lift and/or move materials that may weigh up to 40 pounds.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have manual dexterity and experience to perform handwritten paper work, recordkeeping, and filing.
• Prolonged sitting, standing, or walking may be required.
• Frequent bending/stooping, squatting, reaching above the shoulders, twisting and turning, kneeling, and pushing/pulling may be required.
• Employment is contingent upon successful clearance from Criminal, Kansas and Missouri Child/Elder Abuse and Neglect, Sex Offender background investigations, TB testing, pre-employment drug testing, and verification of Hepatitis-B, flu and COVID-19 immunizations.
• Occasional evening and weekend availability are required.

Trauma Informed Care

At Vibrant Health, we understand that many, if not most, people have experienced trauma in their lives. We have made a commitment to trauma informed care and support and educate team members continued development of understanding of how trauma affects individuals and coping strategies. We expect employees to incorporate their understanding about trauma into interactions with our patients and families, clinic visitors, and with each other.

Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans.