Coordinator, Center for Learning Excellence

Howard Community College

tuition reimbursement, 403(b)

United States, Maryland, Baltimore

Sep 05, 2024

Position Details

Position Information

About Us	Howard Community College ( HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020. Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
Position Title	Coordinator, Center for Learning Excellence
FLSA	Non-Exempt
FT/PT	Full Time
Hours Per Week	37.5
Work Schedule	M-F 8:30-5
Grade	10
Minimum Compensation	$44,959
General Responsibilities	Provides a full range of professional administrative support to the Director and Assistant Director for the Center for Learning Excellence and as-needed support to the Associate Vice President for Faculty Development and Learning Innovation. This position requires a high degree of accuracy, accountability, attention to detail, professionalism, and confidentiality.
Work Performed	Supports the CLE team's project management initiatives and implementation, data gathering and analysis. Assists the Director of CLE with catalog updates. Assists FDLI Program Manager with coordination of procurement process for the CLE. Tracks budget items, organizes vendor information, and communicates with vendors as needed. Initiates security review of CLE software licenses. Facilitates and reconciles P-Card transactions. Responsible for coordinating and ordering supplies and maintaining inventory of supplies. Generates and approves CLE-generated PD (Professional Development) sessions in PowerSchool. Provides coordination and logistical support for training, conferences, and PD. Professional Development event planning to include scheduling facilities, conference and classrooms, organizing catering and ordering food & drinks. Manages, plans, and oversees work orders with plant operations, information technology, and the mailroom. Organize session materials, track enrollment, attendance, and provide communication follow-ups. Performs advanced document creation, compilation, and editing for a variety of CLE team projects. Designs and edits sophisticated spreadsheets, slides, PowerPoints, macros, graphs, forms, tables, and internal promotional materials. Performs data entry and data collection, collating it into usable documents for analysis as part of ongoing data checks, core work, and ad hoc requests. Analyze data to compile into reports, and communications. Utilizes knowledge of the Student Information System (Colleague) and other college systems to check semester schedules, courses, faculty assignments, and accessing confidential student/staff records to resolve service tickets, provide information for reporting, communications, and data collection efforts. Coordinate event and conference booking with CLE members. Assist the FDLI Program Manager in the creation and maintenance of forms, communication, approvals and tracking of expenses related to division conference/travel requests. Assist the FDLI Program Manager in the facilitation of the IDEA survey by pulling data for course and program reviews, populating data in course and program review formats, monitor the IDEA email box and respond to student and faculty inquiries. Responsible for updating the CLE and 7-week portal pages. Monitor and work with PRM (Public Relations and Marketing) on updates to the website. Maintain electronic files for CLE. Coordinates with PRM in the creation of flyers, monitor submission, promotional materials, and branding. Creates internal fliers and infographics. Documents and maintains CLE internal Standard Operating Procedures (SOPs). Responsible for the onboarding of new CLE staff, interns and work-study students including working with Human Resources, Financial Aid, and the Internship office. Supervisor for work study student(s). This includes training, general orientation, completing reference checks, document submissions, coordination of schedules, and evaluation of work-study students and interns. Hiring coordination with Teaching and Learning Service Centers regarding adjunct faculty on-boarding. Initiates communication to HCC departments regarding the collection of NC-SARA data, assists with training, processes data collection, understands compliance obligations, and communicates with staff, faculty, and NC-SARA. Communicates to the CLE team changes to NC-SARA's rules and regulations. Creates CLE meeting materials; attends meetings; records and produces official and unofficial meeting minutes. Participates, assists, and gathers materials for teams, special events and committees. Coordinates, schedules, and supports videoconferencing webinars through the ticket system. Administers sign up process and serve as the technology expert at the practice session.
Minimum Education Required	Associate's degree
Minimum Number of Years Experience Required	2
Other Knowledge Required	KNOWLEDGE REQUIRED Associate's Degree in a relevant field and/or two years of applicable administrative experience Ability to operate all standard office equipment including a computer, copier, scanner, and other equipment. Ability to work and communicate effectively with diverse constituencies. Ability to take independent initiative while functioning as part of a team with limited supervision. Ability to adapt proactively to changing work demands and priorities while maintaining a positive attitude and demeanor. Ability to produce technical and complex documents. Possesses complete knowledge of Microsoft Office and Google Suite. Experienced with online editing and scheduling tools. OTHER REQUIREMENTS Ability to work in a fast-paced and stressful environment with multiple demands for attention. Ability to perform multiple tasks simultaneously, take initiative, assess situations, and respond appropriately and efficiently. Flexibility and adaptability are key characteristics for this position. Experience working on higher education initiatives. Ability to communicate effectively, both verbally and in writing. Ability to maintain strict confidentiality. Regular attendance is a requirement of this job. Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity. Flexibility required, must be able to work occasional Saturday. SUPERVISION Acts as interim FDLI Program Manager when regular staff are not available. Acts as back-up supervisor for Work Study Interns/Work Study Students (2-4 part-time)
Working Conditions	Responsibilities involve deadline-driven conditions. Must be able to work overtime and outside of normal daytime working hours when necessary to complete assignments.
Supervisory Postion?	No
Division	Faculty Development & Learning Innovation FDLI - NEW
Department	Faculty Development & Learning Innovation FDLI DEPT - NEW

Posting Detail Information

Posting Number	B406P
Number of Vacancies	1
Best Consideration Date	09/13/2024
Job Open Date	08/23/2024
Job Close Date
Open Until Filled	No
Job Category	Staff
Benefits Summary	Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.
Applicant Instructions	*Pre-employment criminal background investigation is a condition of employment. HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits. Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).
Quick Link for Internal Postings	https://howardcc.peopleadmin.com/postings/4230
EEO Statement	Howard Community College ( HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.