CME Coordinator

• Advise faculty, staff, administration and external agencies regarding organization and conduct in CME accredited courses.
• Coordinate planning process, set priorities and organize implementation for CME courses.
• Counsel and direct course directors and course faculty regarding all details of the course (e.g. advise/adhere to ACCME/SSOM/LUHS/Illinois Department of Professional Regulations (ILDPR) policies and federal laws, budget, course materials, logistics, public/alumni relations, CME credit reporting to required internal departments).
• Format, edit, maintain and publish course materials and databases (promotional materials, CME web page, syllabi, schedules, assignments, exams, evaluations) for CME courses.
• Resolve problems and respond to questions from external agencies and SSOM/LUHS departments.

• Manage process and secure accreditation from outside professional societies.
• Implement and maintain accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.
• Implement and maintain all SSOM/Loyola University Health System (LUHS) policies/procedures and federal laws are obeyed.
• Direct and advise all entities that joint- and co-sponsor courses with SSOM to maintain and assure their compliance with all institutional, ACCME and federal policies/procedures and laws.
• Direct and advise all entities providing educational grants in support of courses to maintain and assure their compliance with all SSOM/LUHS and ACCME standards for commercial support policies and resolution of conflict of interest procedures.
• Maintain highest standard of confidentiality in all matters pertaining to SSOM/LUHS physician records.
• Participate in ACCME self-study process and site visit. Responsible for preparing required materials, assuring files are current and compliant, etc.
• Coordinate courses with outside event planning groups employed by LUHS departments.
• Support special projects for the Administrative Director and the Director of Continuing Medical Education.

• Manage course budgets and trouble-shoot expense issues.
• Support the Administrative Director and Director of CME regarding CME related budget planning and documentation.
• Utilize institutional software in support of business operations.

• Calculate assessment results, summarize, prepare and distribute evaluation reports to course directors, department manager and CME division.
• Create and coordinate outcome survey process using Survey Monkey. Responsibilities include assist course director in developing survey questions, design survey instrument using web-based survey program, input of questions and generate outcome reports.
• Participate in lifelong learning activities to improve knowledge and stay on the forefront of CME best practices.
• Incorporate institutional quality improvement survey results to guide faculty development programs.

• Support the onboarding, implementation, editing, and maintenance of the CME Tracker learning management system. Audit, maintain, and update records to reflect accurate data required for ACCME accreditation.
• Coordinate efforts to sustain Maintenance of Certification (MOC) offerings through SSOM/LUHS and assure compliance with all SSOM/LUHS, ACCME and Specialty Board policies/procedures. Accurate data entry in the ACCME PARS system on a monthly basis.
• Collaborate with the Department of Medical Education on the repository of enduring materials, assuring necessary paperwork is completed as it relates to copyright, intellectual property and other related documentation deemed necessary for ACCME-required documentation
• Assist with streaming, recording, and editing of events supported by CME.
• Coordinate CME's social media accounts.

• Bachelor's degree from an accredited degree program.
• Though not required, experience in continuing education and/or ACCME accreditation standards is preferred.
• 1-2 years experience in higher education, preferred medical education.
• Experience with program coordination and use of a learning management system.

• Ability to follow oral and written instructions and established procedures.
• Ability to perform basic filing, office procedures and word processing.
• Ability to maintain accuracy and consistency.
• Ability to communicate verbally.
• Ability to finish tasks in a timely manner.
• Ability to maintain confidentiality.
• Ability to compose letters and memorandums.
• Ability to deal calmly and courteously with people.
• Ability to deal with stressful situations.
• Ability to function independently and manage own time and work tasks.
• Ability to work as an effective team member.
• Ability to lead work teams.
• Skilled job requiring high level of adaptability & interpersonal skills.
• Ability to interact with internal and external constituents.

• Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Outlook, Microsoft Teams, One Drive, Adobe Acrobat, an internet browser
• Able to learn quickly how to use specialized university systems, procedures, and forms needed for the job.
• Routine database maintenance skills for learning management system
• Excellent Keyboarding Skills.
• Survey Monkey or Qualtrics surveys

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