Administrative Assistant/Office Manager

Become part of the ProDriven Brands Team! WHY PRODRIVEN? BECAUSE WE ARE THE PRO'S CHOICE! You will find our market leading products and brands on trucks and job sites all over the world. Our team is focused on building relationships, insights, category analysis, and ultimately servicing our customer. On jobsites across America and the world, ProDriven Brands are most preferred.

We're on the lookout for a professional, skilled, and dedicated Administrative Assistant to join our team and support our CEO's daily operations. If you thrive in an environment where adaptability is your greatest asset, and your attention to detail is second nature, then this role is for you. This is a hybrid working role with dedicated in-office time, but also flexibility to work remotely around the needs of the role.

Key Responsibilities:

Manages and optimizes calendar for the CEO by anticipating needs, navigating conflicts, and incorporating changes
• Books international and domestic travel arrangements, required visa's including itineraries, transportation, lodging, dining, travel documents, and expense reports
• Assists in preparing for meetings, including setting up conference calls, video conferences, and in-person meetings
• Acts as the point of contact between the CEO and internal/external stakeholders
• Plans and produces key meetings and company events from top-to-bottom, including attendee management, food, premises, and budget
• Follows up with travel agency regarding discounts, passport renewals, and unused ticket information.
• Assists in the smooth running of the office by coordinating administrative tasks, managing supplies, and keeping the office looking customer-ready
• Partners with other Office Managers at our Itasca, IL and West Middlesex, PA locations for a team approach to CEO visits and employee events
• Partners with our HR department and North America Events Committee on employee engagement and special projects
• Manages office building needs including maintaining office lease agreement, maintenance issues and concerns
• May assist other staff members with presentations, travel arrangements, etc.
• Other duties as required

Education & Experience:

• High level of professionalism and proven experience as an executive assistant or similar role supporting C-level executives, interacting with Board of Directors and high-level customers required
• Experience within a global organization preferred
• Proven ability to handle confidential information
• Exceptionally organized with time management skills to consistently achieve deadlines
• Strong communication and writing skills with meticulous attention to detail
• Computer Proficiency (Familiar with Outlook, Excel, Word, and PowerPoint)
• Superb customer service skills

Additional Requirements:

• Can be flexible with hours depending on business needs
• Hybrid role, in the office 3 days per week or as needed to connect with the CEO in person
• High energy, Positive, Can-Do Attitude
• Thrives in a fast-paced environment

ProDriven Brands is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion. ProDriven Brands is an equal opportunity employer and prohibits discrimination and harassment of any kind. All qualified applicants to ProDriven Brands are considered for employment without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status or any other protected characteristic. ProDriven Brands will not tolerate discrimination or harassment of any kind based on these characteristics.

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