Student Office Assistant, SOBEWFF - Wynwood, FL

Florida International University is Miami's public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU's commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

Fundraising and Best of the Best Winery Product Assistant: Prospective employees in this role will work with SOBEWFF Auction Manager to assist with the planning and coordination of all on-site auctions and fundraising efforts at the Best of the Best and Tribute Dinner events in addition to multiple online auctions leading up to and throughout Festival weekend.

• Assist the Auction Manager in the solicitation of items, management of incoming donations, tracking the location of donations and checking for accuracy.
• Manage the online auction platform and assist in marketing efforts to encourage bidding
• Assist with collecting, checking, and verifying product information from participating wineries.
• Check product in at SGWS warehouse to ensure proper vintages and quantities are received as indicated by suppliers.
• Assist on-site during the Festival weekend at the Best of the Best and Tribute Dinner Events as well as any other events where fundraising may occur.
• Help manage distribution and setup of Best of the Best winery stations on-site during Festival week.
• Assist in the close-out of auctions including communicating with donors and winning bidders, shipping, and tracking sales.

Additional Desired Qualifications:

• Proficient in Google Workspace and Microsoft 365 applications.
• Excellent written and verbal communication skills
• Organized and detail oriented
• Willing to do occasional physical labor (heavy lifting)

Grand Tasting Venue Event Product Assistant: Prospective employees in this role will work with SOBEWFF Grand Tasting & Satellite Events Supplier Manager to assist with the planning and coordination of all supplier brands participating at Grand Tasting.

Role and Responsibilities:

• Works closely with the Satellite Event Product Assistant and the Grand Tasting & Satellite Events Supplier Manager. Will assist these individuals with data tracking, verifying product information, and processing requests through SGWS systems.
• Works with fellow team members in checking products at SGWS warehouse, ensuring vintages and product type match those requested by Festival suppliers.
• Responsibilities include, but are not limited to soliciting, securing, and organizing supplier table participation at Grand Tasting and associated logistics.
• Assist with managing spreadsheets using Microsoft Excel and Airtable.
• Assist with ensuring all suppliers participating at Grand Tasting complete all requested event forms by the given deadlines.
• On-site participation during festival week to handle any issues with supplier product at Grand Tasting

Additional Desired Qualifications:

• Must be willing to do physical labor (heavy lifting)
• Ability to work in a demanding fast-paced environment, primarily self-motivated, and have a flexible work schedule
• Must have reliable transportation
• Strong organization, multi-tasking, and time management skills

Satellite Event Product Assistant: Prospective employees in this role will work with SOBEWFF Grand Tasting & Satellite Events Supplier Manager to assist with the planning and coordination of all supplier brands participating, leading up to and throughout the Festival weekend.

Role and Responsibilities:

• Works closely with the Grand Tasting Venue Product Assistant and the Grand Tasting & Satellite Events Supplier Manager. Will assist these individuals with data tracking, verifying product information, and processing requests through SGWS systems.
• Works with fellow team members in checking products at SGWS warehouse, ensuring vintages and product type match those requested by Festival suppliers.
• Assist with managing spreadsheets using Microsoft Excel and Airtable.
• On-site participation during festival week at Grand Tasting to handle any issues with supplier product.

Additional Desired Qualifications:

• Must be willing to do physical labor (heavy lifting)
• Ability to work in a demanding fast-paced environment, primarily self-motivated, and have a flexible work schedule
• Must have reliable transportation
• Strong organization, multi-tasking, and time management skills

• Requires prior completion of FIU Service Excellence training or completion within first 30 days.
• Ability to work in a team setting.
• Advanced proficiency of Microsoft Office Suites.
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.
• Ability to communicate clearly and concisely, verbally, and in writing.
• Possess a high sense of responsibility and customer service skills.
• Ability to solve problems independently.
• Organizational and time-management skills.

Student Assistant

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon graduating, student employment must end.

20 hours a week.

$12.00/hour to $25.00/hour

Criminal Background Check
This student appointment may be subjected to a pre-employment background check.

Background check and fingerprinting is required if the job includes any of the following:

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.