Student Programs Specialist

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
• Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)

• Provides information to potential students regarding extended opportunity programs, application procedures, and college enrollment, along with referral to other services. In addition, assists with applications to related student services including first-time college, concurrent employment, and student co-curricular activities.
• Provides intake of students. Determines eligibility of students. Reviews financial and other information and applies guidelines for acceptance. Certifies continuing eligibility of students receiving services.
• Conducts and coordinates outreach activities targeting economically disadvantaged students eligible for financial aid assistance and/or services. Assists students with enrollment, including inputting data into student databases.
• Distributes and delivers advertisements, brochures, newsletters, informational materials, and other media to promote interest in special programs such as EOPS, CARE, CalWORKs, NextUp, and Guardian Scholars.
• Collects and records statistical and demographic information about potential and current students. Inputs data onto an automated information system using established data entry screens, including information used for determining funding levels. Prepares, organizes, and maintains a variety of comprehensive and confidential files and records. Establishes and maintains records of student contact. Inputs student data and follows up as needed with telephone calls and correspondence.
• Coordinates and participates in day-to-day student service operations for the program's students. Monitors and disseminates services balancing workflow and priorities. Provides support to students concerning class schedules, career goals, instructors, and academic progress. Assists students in resolving problems and in communicating effectively with others.
• Refers students to various community employment and social service organizations, employment/unemployment offices, and other local businesses. Provides case management oversight and direct service to program participants. Meets with appropriate campus departments including administration, instruction, EOPS/CARE, Guardian Scholars, NextUp, CalWORKs, Financial Aid, Counseling, Special Services, Student Health Center, Career & Transfer, and Enrollment Services for collaborative support of foster youth students and appropriate referrals for services.
• Coordinates all planning, organizing, and providing a variety of student support services, workshops, and advisory board meetings.
• Communicates with student services personnel, faculty, and student body groups to exchange information and coordinate activities. Provides information and assistance to students, staff, faculty, administrators, and others concerning student success and support objectives. Participates in advocating and resolving student issues relating to assessment and orientation.
• Assists with hiring, training, and providing work direction to assigned student workers, peer counselors, and volunteer staff. Resolves performance issues as needed.
• Maintains currency of knowledge and skills related to the duties and responsibilities.
• Assists with developing and implementing program objectives, student service outcomes, assessment measures, policies, and procedures.
• Attends and presents at conferences, workshops, seminars, and other professional development activities for technical training, updates on program requirements, and current information related to programs, as well as outreach and recruitment purposes.
• Establishes and maintains relationships with community partners to increase student community resources.
• Attends meetings with community partners, produces end-of-year narrative for the state, and advisor for the EOPS/CARE/Guardian Scholars Club.
• Creates, updates, and monitors counselor schedules in the SARs database.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.

Knowledge and Skills

• Requires working knowledge of state-funded programs and resources encompassing socially and economically disadvantaged students with an emphasis on foster youth services, juvenile court system, and trauma-informed best practices.
• Requires knowledge of methods, practices, terminology, guidelines, and procedures used in the college foster youth processes and the students served within these services.
• Requires working knowledge of higher education certificate and degree requirements that can accommodate disadvantaged students.
• Requires a working knowledge of Title 5, EOPS, and other related state regulations.
• Requires knowledge of the social and cultural programs that can enhance student retention.
• Requires a working knowledge of funding sources and requirements, as well as the services that may be available to students from other agencies including, but not limited to, Chafee Grant, AB12, SB1023, and other financial aid compliance reporting.
• Requires sufficient human relations skills to convey technical concepts to students, exercise patience, and make presentations to secondary schools and outside agencies.
• Requires sufficient language and writing skills to prepare reports and correspondence.
• Requires working knowledge of common office productivity software such as student databases, word processing, spreadsheets, and presentation graphics.
• Requires math skills sufficient to maintain financial and statistical records.

• Requires the ability to perform the essential responsibilities and functions of the position.
• Requires the ability to implement programs and services that enhance disadvantaged student admission, retention, and outplacement into the job market.
• Requires the ability to demonstrate sensitivity to a diverse population of individuals.
• Requires the ability to determine student eligibility to participate in special-funded programs by interpreting rules and regulations.
• May require the ability to perform work assignments at all college locations and off-campus settings.
• Requires the ability to maintain productive and cooperative working relationships with others.

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

• The position typically requires an Associate's degree in social science or education and two years of experience working with special populations.
  • Additional experience may substitute for some higher education.
  • A Bachelor's degree in psychology, sociology, human services, or a related field and experience in psychology, counseling, social and behavioral sciences, communication, and/or trauma-informed care is preferred.

• Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

• May require a valid driver's license.

• Work is performed indoors where minimal safety considerations exist.

• Note: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA at this time.

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910 )
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

1. A complete Coast Community College District Online Employment Application.
2. Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
3. A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility). (upload as a separate attachment - PDF recommended).
4. A Current Resume of professional experience and educational background. (upload as a separate attachment - PDF recommended).

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call 714.438.4716.

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.

Employment Information

The SELECTED CANDIDATE is required to complete the following prior to employment:

• Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).
• Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

https://www.cccd.edu/employees/hr/title9/Pages/Staff-and-Faculty-Resources.aspx This direct link 2023 Coast Community College District Annual Security and Fire Safety Report is the 2023 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2020, 2021, and 2022 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.