Executive Administrative Assistant - Cleared

AV3, Inc. is a small, Native American and Veteran owned Audiovisual (AV) Systems Integration company headquartered in Southern Maryland. Supported by Belmont Point Management Inc.'s Executive Leadership team, we've earned a reputation as a premiere AV integration and installation provider serving the Intelligence and Defense communities, Maryland Public School System, and diversified, worldwide commercial customers.

We are excited to be recruiting for new talent to join our growing and innovative team - Executive Administrative Assistant - Cleared! This dual-hatted position requires a multi-faceted and multi-tasking professional who is responsible for clerical work in support of our DoD Security program and can provide administrative support to various departments within our organization including our Executive Leadership Team.

The responsibilities of this role may include:

• Completes and electronically stores SF312's
• Completes and submits DD1172 CAC requests timely
• Completes Notice of Review letters
• Provides NATO/COMSEC briefings where applicable
• Tracks completion of required training certificates for cleared employees
• Updates updating the master clearance roster and CP of Clearance and CAC information for the organization
• Creates badges, terminate access
• Acts as primary POC for Corporate building security access and is responsible for visitor control
• Assists the FSO with scheduling fingerprinting for new clearances
• Assists the FSO with completing Self-Inspections
• Assist the FSO by corresponding with Prime/Gov program security regarding Visit Access Requests, and submits them
• Provides back up coverage to FSO for all major security functions
• Checks and distributes mail, and takes outgoing mail to the Post Office
• Assists ownership with travel management and approvals
• Manages company business card orders
• Acts as the Liaison between Ownership and Accounting Department to process their expense reports
• Maintains and orders company logo items
• Plans and coordinates corporate office birthday celebrations
• Inventories, orders, and unpacks office supplies
• Schedules meetings for Ownership, and acts as their gate keeper
• Maintains Ownership's calendars
• Schedules and facilitates meetings for other departments
• Takes meeting notes as requested
• Performs other duties as assigned

To qualify for this position, you must possess a High School diploma or equivalent and at least 2 years of experience providing administrative support for a DoD contractor to various departments, including executives.

• Security background is preferred
• CDSE Non-Possessing Facilities certification required within 6 months of DOH.
• Secret clearance is required to start.

What sets AV3, Inc. apart?

Founded in 2006, AV3 quickly established a reputation of exceeding customer expectations and remains a leading, cutting edge AV and multimedia systems organization. We set our standards high! From rapid response to customer requests, to in-house systems configuration and onsite installation, through maintenance; the dedication and expertise of our experienced workforce sets us apart.

Benefits

Our approach is simple - we invest in our employees who in turn provide turnkey products and support to our customers. If you are eager to advance in an employee first organization that is eager to grow alongside you, AV3 Inc. is your employer of choice.

For all regular, full time employees, we offer:

• Employer shared Health, Dental, and Vision Insurance
• Employer paid Short-Term Disability, Long-Term Disability, and Basic Life Insurance
• Voluntary Life Insurance
• 401(k) Plan with Matching Contributions
• Paid Time Off
• Eleven (11) Paid Holidays
• Work-Life Balance
• Awesome and Rewarding Culture!

Pay Range

$26.44 - $31.25 per hour

The above pay range represents a general guideline; however, AV3, Inc. considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Employees may be eligible for a discretionary bonus in addition to base pay.

AV3, Inc. is an Equal Opportunity Employer for all including individuals with disabilities and protected veterans. We participate in E-Verify.