Vendor Master

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization. We offer wonderful benefits, retirement plans, wellness incentives, a great organizational culture, and much more! If you're searching for something more than just a job, something akin to a calling, then consider the challenge and opportunity of being a member of Johnson County Government!

The Financial Management & Administration Department provides accounting and financial reporting, grants management, debt management, accounts payable, procurement, surplus disposal process, purchasing card program, risk management, payroll, employee benefit programs, and shared administrative services for County departments and agencies.

The Financial Management & Administration Department is currently looking for qualified applicants to fill the position of Vendor Master. This position will remain open until filled.

Responsibilities include:

Creates and maintains vendor master data on behalf of the County, the Parks and Recreation District, and the Public Building Commission; upon departmental request, originates a supplier record in the Oracle EBS system based on information provided by the vendor; reviews completed W-9 Form obtained by the vendor and utilizes the IRS TIN (Taxpayer Identification Number) on-line matching system to ensure the 1099 payee information match against IRS records; completes and distributes tax exempt and W9 information for various vendors including: complete and return info requests from vendors; reviews and corrects vendor records from IRS 1099 B notices; researches various questions from vendors about what payments were made for including: check filed batches of invoices to assist vendors with questions; notifies vendors of invoice numbers being paid.
• Compiles and keys data in Oracle financial system to cancel and/or reissue checks; distributes and documents check for vendor payments who have delinquent federal or county taxes; requests checks to be returned that need to be cancelled or reissued; provides Affidavit to vendors for checks that need to be reissued but original check is not available for return to the County; provides Treasurer's Office with Stop/Pay requests before checks are reissued; files/refiles documentation according to what action was taken on checks; sends list of new vendors within this County to Sheriff's Department to determine if they owe past taxes; keys information on vendor files to withhold payments that a vendor owes on past local taxes; disseminates checks and documentation for vendors owing back County and/or federal taxes; sets up withholding for tax levies or garnishments; completes deposit of funds for filing of IRS form 945.
• Notifies departments and vendors of checks over 6 months old that have not been cashed and processed for cancellation or re-issuance; requests department input on what action should be taken with checks still outstanding after 6 months; notifies vendors they were issued a check more than 6 months old that hasn't been cashed; maintains worksheet on status of each check over 6 months old; monitors and maintains all Payable stale dated checks; creates report of uncashed checks greater than 2 year old stale-dated check; runs report to list all checks by 6/30/xx - 7/1/xx; prepares the proper paperwork ready for Board approval by August 1st; publishes the list of names on the internet after Board approval; prepares journal voucher to write-off these checks by 30 days prior to Board approval.
• Keys data and distributes 1099S forms for right-of-way payments and ensures 1099-Misc forms are accurate before distribution; enters Right-of-Way description and other 1099S data into 3rd party software; ensures 1099S and 1099-Misc forms, mailing envelopes, and annual update from 3rd party software are ordered and received timely; reviews and modifies 1099-Misc data downloaded into 3rd party software (1099-Pro) for printing and filing tax forms; ensures all 1099 forms are mailed timely (before legal requirement); ensures all 1099 forms/data is filed through 3rd party firm; corrects info on 1099 forms that are incorrect according to IRS records.

Highschool Diploma or equivalent and two (2) years of expeience in Accounts Payable are required.

One (1) year of experience with tax filing (1099's) is preferred.

Education may be substitued for experience.

Johnson County Government requires successful completion of reference/background screening for all positions.