Business Support Specialist Senior

Civil/Environmental Engineering

Assist Department Chair, Faculty and Graduate and Undergraduate Students with administrative, clerical, and general office support for Civil & Environmental Engineering department. Ensure policies and procedures are being followed to ensure success of operations. Assist with appointments and maintenance of graduate students.

• Serve as assistant to Department Chair: General support, assist with correspondence, scheduling meetings and events, answering office phone, getting documents signed, trouble shooting and implementing processes or tasks.
• Department and faculty assistance: Schedule appointments/meetings for departmental faculty and staff, respond to routine inquiries, faculty meetings, schedule, create agenda and take minutes, store minutes.
• Communicate as the department contact with different departments, HR, Graduate School, Cashier and Registrar Offices on various questions ensuring all the departmental and students' needs are met and addressed
• Manage departmental seminars, Meetings, Events, Annual retreat, holiday party, and monthly faculty meetings.
• Manage travel accommodations, coordinate with faculty, students and others Attend faculty meetings and assist with minutes, organizational needs for meetings
• Order and process payments for OneCard, office supplies, equipment, supplies, ShowMe Shop, Vendors, Reimbursements and Travel Accommodations, shipping account.
• Complete expense spreadsheet weekly. Assist Fiscal Manager in verification of financial statements and reports
• Graduate & Undergraduate student assistance. Applications in Slate, enter department decisions, accept or deny, offer letters for applicants, send departmental/fellowship offers. Assist Director of Undergraduate Study with ABET information, department scholarships, perform updates to the catalogue, assist with UG appointments and NER.
• Promotion & Tenure: assist with scheduling meetings, make any changes, attend and take minutes, RPT portal use and spreadsheets, reach out to external and internal reviewers, complete any action items that come out of the meetings, store and organize all documents and minutes for meetings
• Submit requests for services, including printing, maintenance, renovation and building in respected area, faculty set up: telephone and computer ports and equipment, IT tickets

Other duties as assigned

Monday through Friday

8:00 am to 5:00 pm

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Knowledge of University policies and procedures, as well as PeopleSoft skills including HR and Fiscal. Microsoft Office skills, including Outlook, Word, and Excel. Working knowledge of myZou and Canvas.

Salary Range: $18.50- $26.00 /hour
Grade: GGS-008
University Title: Business Support Specialist Senior
Internal applicants can determine their current grade and university title by accessing the Job Information page through the Additional Employee Info tile in myHR.

Please include resume and cover letter with the online application.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.