Finance Analyst (FINANCIAL ANL 3)

Finance Analyst 3

Under general supervision of the CAO and Lead Finance Analyst, the incumbent is responsible for the analysis and reconciliation of contracts and grants account expenditures (in excess of $8 million for the department) in accordance with budgeted projections. Research issues, analyze data, prepare reports, make recommendations and meet with Principal Investigators on a monthly basis. Provide accurate monthly financial reports to Principal Investigators, Center Leadership, and the Finance Analyst. Develop budgetary projections for review and make budgetary adjustments as needed. Responsible for authorization and oversight of purchasing, invoice processing and expense reimbursements for assigned awards and non-sponsored projects. Requires a broad knowledge of University and UCDH policies, procedures, practices and organization.

Apply By Date

09/20/2024

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree in related area and/or equivalent experience/training
• 3-5 years of demonstrated experience performing analysis in a multi-fund source environment utilizing complex spreadsheets, working with large volume of data via databases, and web-based accounting and information systems.
• Finance and business management skills and experience to manage multiple funds involving different accounting procedures including budgeting, variance analysis, reconciliation, forecasting, fiscal closie and account closeout.
• Knowledge of budgetary cycles and practices, personnel/payroll practices, business agreements, and organizational policies and procedures.
• Excellent interpersonal and communication skills, both verbal and written, to understand and appropriately respond to multiple and frequent inquiries, requests and instructions in a courteous, cooperative and professional manner. Tact, diplomacy and flexibility to effectively deal with faculty, staff, agencies and others.
• Ability to maintain confidentiality and discretion and represent the Department in a professional manner.
• Ability to effectively and efficiently work in an independent fashion in an organized and self-directed manner. Ability to readily adapt to change. Ability to analyze problems, suggest solutions, make decisions, and initiate resolutions actions for the effective management of the purchasing, accounts payable, and accounts receivable activities in the Department.

Preferred Qualifications

• CRA (Certificate in Research Administration) or ability to attain the the CRA in twelve months.
• Experience with UCD policies and web-based systems for grants and contracts accounting, purchasing, etc.
• Experience developing recharge rates.
• Experience with university budgets and budgetary structures.
• Knowledge and experience of federal, state, university, and private grantor policies, procedures, and guidelines.
• Maintain a positive and collaborative working relationship with all constituents including, but not limited to, inter-department, Deans Office, co-workers, PI's, and staff.
• Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.
• Ability to deal with conflict in a constructive manner and ability to work in a fast-paced environment.

Key Responsibilities

• 60% - FINANCIAL MANAGEMENT
• 15% - PERSONNEL/PAYROLL
• 10% - DEPARTMENT PURCHASER
• 10% - HUMAN RESOURCES ADMINISTRATION
• 5% - OTHER DUTIES AS ASSIGNED

Department Overview

The Center for Healthcare Policy and Research (CHPR) is a UC Davis funded Center that facilitates research, promotes education, and informs policy about health and healthcare through interdisciplinary and collaborative research and training. Our faculty members represent a broad spectrum of disciplines from UC Davis and other public and private organizations. CHPR supports innovative research and education in comparative effectiveness, health disparities, and cost and quality of care. CHPR's work informs health policy in local, state, federal, and international policy arenas as well as the UC Davis community.

This position has comprehensive knowledge of fiscal administration in a complex environment, requirements and processing, administrative and extramural budgeting processes, procedures and compliance regulations for federal, state, private and internal funding sources. This position is CHPR's subject matter expert on fiscal compliance, prudence and adherence to University and agency guidelines as well as proposal budgeting. This position serves as a member CHPR's Grants Development team. In addition, this position is a critical support to the CHPR Administrative Manager in daily operational processing and long-term strategic planning.

Position Information

• Salary or Pay Range: $75,000.00 - $135,600.00 /annual (budgeted salary: $75,000.00 - $90,000.00 /annual)
• Salary Frequency: Monthly
• Salary Grade: 22
• UC Job Title: FINANCIAL ANL 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Manager will advise
• Location: Sacramento, Ca
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid/Remote (see "Work Environment" section)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Analytical and Problem Solving - Frequently, Confidentiality - Frequently, Constant Interruptions - Occasionally, Customer Contact - Frequently, Detailed Work - Frequently, Language - Frequently, Math - Frequently, Multiple Concurrent Tasks - Frequently, Reading (documents or instruments) - Frequently, Reasoning - Frequently , Training - Frequently, Verbal Communication - Frequently, Written Communication - Frequently
• Carrying, Sitting - Constantly, Speaking - Frequently, Standing - Occasionally, Walking - Occasionally, Writing - Occasionally, Talk or Hear - Frequently
• Up to 10 Pounds (Sedentary) - Occasionally
• Close Visual Acuity (e.g., viewing a computer screen; using measurement devices) - Constantly, Color Visual Acuity - Frequently, Peripheral Visual Acuity - Frequently
• Quiet Noise Conditions - frequently, Loud Noise Conditions - Occasionally
• Computer and Peripheral Equipment - Constantly, Credit Card Transactions - Frequently, Telephone - Frequently

Work Environment

• CHPR operates in a hybrid/remote environment.
• May be required to work at any time due to business needs, though, at least 24 hours' notice will generally be provided.
• Standard work hours can begin as early as 7am and as late as 5:30pm.
• There may be the occasional need to work overtime and weekends to meet business needs.
• There may be the possibility of limited vacation during peak times, such as fiscal close.
• CHPR communicates via Microsoft Teams with other UCD Staff.
• Valid CA drivers license to travel to various locations. Occasional travel, including out-of-state, to attend events that may require overnight stay
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere