Clinical Experiences Coordinator

The College of Education consists of seven academic departments that offer seventeen undergraduate degree programs, twenty-two graduate degree programs, six programs for advanced certification, and the Ed.D. program in educational leadership.

The College of Education also administers Teacher Education, the Office of Clinical Experiences, the East Carolina Latham Clinical Schools Network, SECU Partnership East, the North Carolina Teaching Fellows and Maynard Scholars Program, the ECU Center for Science, Mathematics and Technology Education, Summer Ventures in Science and Mathematics, and is host for NC TEACH.

The Clinical Experiences Coordinator at East Carolina University's College of Education, situated within the Office of Clinical Experiences and Alternative Licensure, plays a pivotal role in coordinating the logistics of teacher candidate field experiences and student teaching internships. Central to this role is the management of placement data and the tracking of candidate requirements, coupled with providing essential support to candidates, clinical teachers, and university supervisors regarding training and internship obligations. With extensive interaction across various stakeholders, including candidates, advisors, program coordinators, faculty, university supervisors, and district partners, this position serves as a crucial liaison between educator preparation programs and district partners. The position has the potential to support alternative licensure candidates through intake and advising in response to enrollment demands.

Program Administration and Coordination (60%):

Coordinate early field, practicum, and student teaching placements for education students throughout the academic year. This involves collaborating with 43 public school districts within the Latham Clinical Schools network and 38 school administrators within Pitt County for traditional campus-based students, as well as various districts across the state for distance education candidates, to secure over 300 year-long quality student teaching internship placements and over 2000 quality sophomore and junior field experiences. Maintain accurate candidate field placement records in the SONIA placement management including placement site, clinical teacher and university supervisor assignments, internship applications, early release, placement changes, cancellations, petitions for exceptions, and removals due to major changes. Retrieve internship applications at specified intervals each semester and send reminders to advisors and program coordinators regarding application approval status. Update internship semester calendars and resources to serve multiple stakeholder groups and ensure updates are posted on the website, within canvas modules, and in the office shared drive. Process internship early release requests each semester for eligible Internship II candidates. This includes updating and distributing early release guidelines and forms each semester, verifying eligibility, communicating approvals to districts, and documenting Early Release details in SONIA. Schedule, prepare for, and facilitate student teaching Internship application meetings each semester, offering both face-to-face and virtual options. Prepare orientations on how to request practicum placements for instructors and our Distance Education candidates. Be available as a guest speaker to provide information to education candidates about internship preparation, expectations, and logistics. Communicate with district liaisons and principals to maintain an updated clinical teacher training list for all district partners. Coordinate annual Clinical Teacher training, including updating materials, managing registration, and distributing continuing education credits. Participate in activities such as the Education Career Fair, Latham Clinical Teacher Conference, and other educator preparation or College of Education events as required. Contribute to the functioning of the Office of Clinical Experiences and Alternative Licensure by responding to phone calls, emails, and inquiries. Develop FAQs and streamline processes to support all stakeholders. Serve on the Latham Clinical Schools Network Advisory Board, Council for Educator Preparation, and Council for Educator Preparation Subcommittees. Participate in the NC Association of Colleges of Teacher Education ( NCACTE), including attending the annual Fall Forum and potentially engaging in scholarly presentations or research related to teacher education clinical experiences. Ensure compliance with applicable state and district policies related to candidate preparation, field experiences, and student teaching. Prepare annual reports for submission to the Assistant Dean of Educator Preparation on various initiatives related to candidate experiences and preparation, including annual reporting of placements for Title II reporting. Coordinate with student worker onboarding and assign tasks that can assist in the office's work. Working knowledge of NC requirements for initial teaching license and educator preparation program completion for undergraduate, MAT, and Residency pathways. Assist the Alternative Licensure office in facilitating the Educator Residency Program as needed during high enrollment and intake timeframes. This may include academic advising for select cohorts of residency candidates, including registration and tracking NC licensure requirements such as coursework, licensure exams, edTPA, and GPA. Perform other duties as assigned by supervisor.

Candidate Placement and Support (25%):

Collaborate with initial teacher preparation program area faculty to coordinate experiences for all teacher education candidates. This includes connecting with individual program areas each semester to verify the field experience course list, requirements, and the level of placement support required from the Office of Clinical Experiences. Collaborate with district partners to verify district requirements for candidate placements are updated. Verify that MOUs are in place with new district partners for our distance education population and collaborate with the Assistant Dean for Educator Preparation to establish new MOUs if needed. Coordinate with district liaisons to maintain accurate and updated lists of trained clinical teachers and their contact information. Ensure that all forms and surveys needed to document clinical experiences are distributed, completed, collected, and results are analyzed and shared with relevant stakeholders. Ensure that survey results are distributed to program areas related to candidate dispositions and clinical teacher and university supervisor feedback. Ensure that all requirements are met for internship related to observations in Taskstream and communicate with University Supervisors when there are outstanding evaluations or forms. Coordinate with the Office of Assessment, Data Management, and Digital Learning to ensure utilization of and determine enhancements to the SONIA placement management system related to intern placement documentation, data collection, forms, and electronic communication needs. Work collaboratively with program faculty, university supervisors, and clinical teachers to address issues that arise in field experiences and internships. Ensure Internship I and II required Canvas orientation modules are updated and deployed prior to each semester and monitor candidate completion of module activities. Provide assistance with required Internship II licensure seminars at the end of each semester. Ensure student placements are reported in the university ELI system each semester.

Clinical Educator Development and Support (15%):

Develop extensive working knowledge of student teaching internship timelines, expectations, evaluation requirements, and evaluation instruments. Oversee training, development, and support resources for university supervisors and clinical teachers. Update and deploy online university supervisor training modules in Canvas each semester and respond to university supervisor inquiries regarding student teaching throughout the semester. Facilitate Clinical Teacher training to ensure a continuous supply of highly qualified clinical teachers for internship placements. Ensure that clinical teachers and university supervisors are assigned accurately in the placement management system and have access to all necessary information and documentation necessary for successful internship supervision. Oversee and facilitate the annual Clinical Teacher of the Year nomination and selection process and recognition. Collaborate with Office of Educator Preparation colleagues to plan and host the annual Latham Clinical Teacher Conference. Use feedback from University Supervisors and Clinical Educators to assess potential areas of support and development and create additional resources and supports as needed.

Contingent upon availability of funding.

Master's degree required; will accept a bachelor's degree in education, administration, or related field and 2 years of relevant experience in substitution. Professional experience teaching and/or administrative experience in public education, community college education, or higher education is essential.

Qualifying degrees must be conferred and received from appropriately accredited institutions.

None

Preferred qualifications include the following: knowledge of public school or university partnerships, experience as a clinical teacher and/or university supervisor, understanding of teacher education degree requirements, administrative and supervisory skills or experiences and skills that closely parallel administrative type work. Preferred skills include: organized; process and outcome oriented; technologically proficient; strong interpersonal relationship skills, be highly motivated and be willing to complete large and small tasks/projects efficiently and within a short deadline, be able to take the lead on projects/tasks, be able to prioritize work/assignments to meet deadlines, be willing to take the initiative to learn the duties/responsibilities/expectations of the work and operations of the organization, and be willing to work alone or as a group/team when necessary. A NC license in teaching, service personnel, or in an administrative area (or eligible for the license).

East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Candidates must also submit a cover letter, resume, and a list of three references, including contact information, online.

Applicants must be currently authorized to work in the United States on a full-time basis.

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.