Scholarship & Donor Relations Coordinator

• Oversee ECU Teaching Fellows and Education Community of Scholars recruitment and notification processes.
• Travel to high school award ceremonies to recognize scholarship and award recipients.
• Oversee the overall administration of the NC Teaching Fellows Program at ECU, including planning, implementation, and evaluation of program events and activities.
• Develop and execute a strategic vision for the ECU Teaching Fellows program to enhance its growth and sustainability.
• Manage funding agreements, awards, and programmatic tracks for scholarship recipients.
• Review budget reports, determine award allocations, and ensure compliance with fund agreements.
• Optimize scholarship disbursement processes and address discrepancies in collaboration with University Advancement.
• Evaluate program effectiveness, complete required annual reporting for organizations, donors, university, and the state.

• Enhance scholarship and donor data management systems.
• Coordinate monthly donor communications between the Dean and donors via ThankViews, emails, letters, phone calls and other communications.
• Foster stronger donor connections through coordinated events and communications.
• Develop comprehensive donor profiles for scholarships and refine fund agreements.
• Coordinate with University Advancement and Executive Director to review fund agreements and collaborate for updates to fund agreements related to donor relations and fund management.
• Collaborate with the Registrar's office and Lead Advising Coordinator to ensure qualifications are accurate in AcademicWorks.
• Create COE scholarship recipient profiles and thank you letters, as well as annual recipient donor/recipient packets.
• Coordinate and accompany the Dean and/or Executive Director on donor visits, meetings, and presentations.
• Track donor engagement for University Advancement in One or other CRM and prepare donor reports and presentations.
• Coordinate the annual COE Scholarship Recipient and Donor Ceremony.
• Attend monthly University Advancement meetings and report for COE, as needed.
• Coordinate scholar presentations at various events and board meetings.
• Oversee and facilitate the COE Professional Advisory Board, to include scheduling and facilitating meetings, meeting minutes, and monthly communications.
• Collaborate with University Advancement, ECU Alumni, COE Faculty/Staff and current Professional Advisory Board members and donors to research and recruit members for the COE Professional Advisory Board.

• Develop and implement comprehensive recruitment strategies to attract high-caliber candidates to the Teaching Fellows and Education Community of Scholars program.
• Collaborate with the ECU Admissions Office, University Scholarships Office, and other relevant departments to streamline the application, selection, and award process for scholarship recipients.
• Monitor and support student progress, providing guidance and resources to ensure their success and retention within the program.
• Represent the program at various events and conferences to promote its mission and attract potential candidates and partners.
• Track program effectiveness and document processes to improve scholar recruitment and retention.
• Support summer orientation sessions, interactive sessions for parents, and oversee College of Education (COE) academic recognitions for current students.
• Organize and facilitate professional development opportunities for scholars, including workshops, seminars, and internships.
• Ensure that the program provides students with the skills and knowledge necessary for successful teaching careers.
• Provide academic advising and support of COE scholars.
• Developing and teaching COE Scholarship sections of COAD 1000.

• Engage with community service organizations to forge partnerships and oversee outreach efforts.
• Develop service opportunities for scholarship recipients and strengthen ties between the College and the broader community.
• Collaborate with various stakeholders to ensure the successful implementation and growth of the ECU Teaching Fellows program and the Education Community of Scholars.
• Prepare and present regular reports to university leadership, state agencies, and other stakeholders on program outcomes and progress.
• Utilize data and feedback to continuously improve program offerings and operations.
• Engage with alumni and current Teaching Fellows to foster a strong community and network.

• Support the College's initiatives focused on student enrollment growth.
• Assist Executive Director and colleagues in the Academic Success Center with the logistics of new recruitment programming initiatives.
• Assist colleagues with social media and digital resources for the Academic Success Center.
• Other duties as assigned.

• Master's degree in education, administration, or related field.
• Excellent communication, organizational, and interpersonal skills.
• Attention to Detail: Ensuring accuracy in managing scholarship funds and donor data.
• Strategic Thinking: Developing and implementing strategies to enhance scholarship programs and donor engagement.
• Collaboration: Working effectively with colleagues, students, donors, and external partners.
• Communication: Clear and effective communication with various stakeholders to support program goals.
• Proven ability to multi-task and handle various responsibilities in a fast-paced environment.
• Ability to adapt to changing priorities and work under pressure.
• Proven ability to work collaboratively with various stakeholders, including students, faculty, donors, and community organizations.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.