Program Coordinator, Ophthalmology

University of Texas Southwestern Medical Center
parental leave, paid time off, paid holidays, tuition reimbursement
United States, Texas, Dallas
5323 Harry Hines Boulevard (Show on map)
Oct 04, 2024
Program Coordinator - Ophthalmology Department Why UT Southwestern? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you've made to our country. We're proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you'll discover teamwork, professionalism, and consistent opportunities for growth. Departmental Job Description We are seeking a Program Coordinator to provide essential support for our department chair and ensure the smooth operation of our department. This position will be responsible for calendar management, handling calls and messages, coordinating weekly and monthly meeting agendas and notes, and organizing travel and conference logistics. Additional tasks include preparing and submitting expense reports, tracking continuing medical education (CME) credits, updating CVs, transcribing dictation, preparing letters of recommendation, managing medical and membership renewals, and planning and coordinating special events. Additionally, the role involves managing one other staff member. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Strong communication skills and a proactive approach are essential. This position will be 100% on campus. If you thrive in a supportive role and enjoy contributing to a dynamic team, we encourage you to apply. Experience and Education Bachelor degree in Business Administration, Health Care Administration, Education/Social Science, or related field, and at least five (5) years experience in appropriate field required. May consider additional years of experience in lieu of education. Job Duties Analyzes, coordinates, and evaluates program operation and procedures. Develops or oversees development of budget for program. Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program. Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals. Plans and coordinates special events. Participates in conferences. Presents data and program information. Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable. Ensures compliance with applicable laws, regulations, policies, and procedures. Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program. May provide supervision to staff members. *Other Duties: Performs other duties as assigned. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare - no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits!