Department Administrative Assistant / Office Services Clerk (#3866)

We are seeking a Department Administrative Assistant / Office Services Clerk in our Dallas office. In this role, you will provide a broad range of administrative support, as well as provide various office services assistance. Are you skilled at juggling multiple responsibilities? Do you excel in communication and prioritize delivering outstanding customer service? If you thrive in a fast-paced office setting, we encourage you to apply. This is an on-site position in our Dallas office, with work hours from 8:30 AM to 5:00 PM.

As a key member of the team, you will:

- Process daily mail; perform mail pickup and delivery at scheduled times.
- Provide client services/receptionist coverage as needed, including back-up for breaks.
- Open and close electronic files, prepare labels, prepare files for off-site storage including content description reports. Coordinate delivery and retrieval of files from off-site storage vendor.
- Assist with annual document destruction, as necessary.
- Assist with outside deliveries, as needed.
- Operate photocopy machine for large copying and scanning projects.
- Schedule conference rooms and visiting attorney offices; order catering as needed.
- Coordinate coffee service which includes ordering, maintaining, and cleaning of coffee stations and conference rooms. Keep kitchens cleaned, organized, and stocked.
- Function as liaison with building management and coordinate building services.
- Maintain accurate and detailed records of receiving documents and supplies and ensure that all products received are correct. If necessary, handle returns to vendors promptly.
- Input, track, and receive tasks using legal services workflow system.
- Assist with entering attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
- Organize electronic documents in document management system and shared network drives.
- Manage and organize physical files and other hard copy materials.
- Process reimbursement requests, check requests, and vendor invoices.
- Prepare binders, indexes, and labels; assist with organization of materials.
- Provide administrative support directly for first and second year associates, as requested.
- May be requested to perform other duties not listed above.

What we're looking for:

- High School diploma or G.E.D. equivalent.
- At least 1 year of administrative support or related experience.
- Accurate typing skills.
- Good oral and written communication skills.
- Ability to work effectively with all levels of personnel.
- Attention to detail and accuracy.
- Strong organizational skills.
- Strong customer/client service focus and skills.
- Ability to adhere to deadlines.
- Ability to maintain client and firm confidentiality.
- Ability to work independently and in a team environment.
- Working knowledge of Microsoft Office.
- Ability to ascend/descend a ladder to service the lights and/or access records files and supplies.
- Physical strength and agility to permit full performance of the duties of the position, including bending, walking and lifting up to 30 pounds.

Preferred:

- Prior mailroom or general office administrative experience.
- Good knowledge of MS Office software applications.

About Dorsey:

Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey's benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

Dorsey values the strength that comes from a diverse and inclusive workplace. It contributes to the success of our people and our clients and enriches our experience. We believe that everyone should feel at home and part of our community. We encourage individuals with diverse backgrounds and experiences to apply.

One of our greatest strengths is a friendly, cooperative culture that values and appreciates each individual. Dorsey has received external recognition for our welcoming workplace, including:

- Mansfield Certification Plus (Diversity Lab)
- Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
- 100% rating on the Corporate Equality Index (Human Rights Campaign)
- Gold Standard Certification (Women in Law Empowerment Forum)
- Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations:

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How to Apply:

Dorsey & Whitney LLP accepts online applications. Please go to the "Careers" section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey's online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

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Office Location:
Dallas, TX