Manager Financial Administration

Department: MED-Office of Finance & Admin
Salary/Grade: EXS/9

Job Summary:

Manages a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some extremely difficult problems &/or decisions. Manages daily, monthly, quarterly and annual financial processes for the area or program. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university.

• Under the Assistant Director of Financial Management in Feinberg School of Medicine, this position provides support and analysis to assigned school departments, centers, institutes and units. Monitors budget performance, expenditure reports, facilitates fiscal year end close. Provides oversight for FSM's school wide payroll functions and supervises coordinator of financial services staff.
• Contributes to the strategic vision of the medical school through implementation of policies and procedures developed by the school's central financial office.

Represents &/or guides business area on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.

Please note: A well-qualified candidate within this department or unit has been identified and will be considered for the position along with other qualified candidates identified through a competitive recruitment process. The University reserves its right to give priority consideration to internal qualified candidates.

Specific Responsibilities:

Budget:

• Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.
• Manages budget & provides timely, accurate financial status for the current fiscal & future plan.
• Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
• Acts a Budget Office expert on units and functions within portfolio of responsibilities.
• Coordinates & completes all associated fiscal year close/open processes.
• Reviews & reconciles actual expenses to budget per NU Audit guidelines.
• Approves funds reallocation within budget as necessary & appropriate.

Analysis, Statements & Reporting:

• Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.
• Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
• Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
• Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
• Acts as the key contact for external auditors; prepares financial statement and audit workpapers.
• Performs complex financial account reconciliations, statement analysis, and transaction research.
• Builds, maintains, and updates financial models and associated financial analysis.

Transactions:

• Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.
• May serve as primary Level III school approver for NU Financial transactions.
• Provides optimal customer service and financial guidance to areas/units.
• Reviews exceptions forms and reimbursements that require special attention.
• Monitors open encumbrances & deficit chart strings; &/or stop an expense that is inappropriate or against deficit chart string.
• Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
• Leads and provides support for internal &/or granting agency audit requests.

Grants &/or Awards:

• Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations.
• Oversees payroll for research appointments.
• Monitors commitments and expenditures to ensure compliance with granting agency guidelines.

Administration:

• Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
• Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
• Acts act as project manager for design and implementation of regulatory and system changes.

Training:

• Provides training and support to related university units or program participants
• Develops and maintains website content and training materials

Supervision:

• Supervises employees
• Trains employees
• Hires employees
• Evaluates employees' performance
• Provides work direction to other employees
• Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
• 5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
• Strong understanding of financial reporting.
• Familiarity with FASB requirements.
• ATT DET - Attention to Detail
• COW - Communication - Oral and written

Preferred Competencies: (Skills, knowledge, and abilities)

• ATT DET-Attention to Detail
• COW-Communication-Oral and written
• JUD-Judgement
• MUT-Multitasking
• Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.

Target hiring range for this position will be between $95,000 to $100,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

#LI-MB1

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.