Grants and Financial Operations Analyst

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Sep 14, 2024
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Staff - Accounting, Finance, Business Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas at Fort Smith University of Arkansas - Fort Smith The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary. Fort Smith, Arkansas Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities. Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080. If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied. Department:Financial Operations Department's Website: Uafs.edu Summary of Job Duties:This position is responsible for supporting grant preparation and compliance, overseeing revenue and expense management, managing payroll and benefits reconciliation, and performing various financial tasks. Key duties include assisting with grant proposals, monitoring grant budgets, ensuring university compliance in contracts and agreements, and processing financial transactions in Workday. The role also involves reconciling payroll benefits, preparing tax reports, and supporting month-end and year-end financial closures. The individual will work closely with directors, university staff, community partners, and support both the Center for Economic Development and the university as a whole, requiring strong organizational skills, attention to detail, and proficiency in accounting and financial software. The Grants and Financial Operations Analyst reports directly to the Senior Accountant and has a dotted-line reporting relationship with the Associate Vice Chancellor for Economic and Workforce Development. Qualifications: Required Education and/or Work Experience: Minimum qualifications include the formal education equivalent of a bachelor's degree in accounting or a related field, and at least three years of professional work experience in accounting or bookkeeping. Preferred Education and/or Work Experience: Five or more years of accounting or related experience, four years of experience using Microsoft Office programs, two years of experience with the Workday business process system, highly detail-oriented with good organizational skills, time-management, self-motivated, and interpersonal skills. Experience with grant accounting, payroll, or general ledger analysis and reconciliation skills. Essential Job Duties and Responsibilities: Grant & Program Support Assist in the preparation, submission, and tracking of grant proposals and applications. Specifically, this includes all OSD grants and the existing Economic Development Administration University Center grant. Coordinate grant-related activities, ensuring compliance with grant requirements and deadlines. Monitor grant budgets, expenditures, and reporting to the appropriate director. Maintain accurate records and documentation related to grants. Revenue and Expense Oversight Maintain and present current revenues and expenses to directors and managers to ensure that expenses stay in line with program revenues. Collaborate and maintain the contract and agreement process regarding CED activities to ensure university compliance. Assist directors regarding the approval of contracts and agreements for the timely execution of approvals from both the legal and procurement areas. Assist directors with event budgets to ensure event revenues and costs are accurately posted to the correct Workday areas. Process office expenses, initiate purchase orders and invoices in Workday Create and request requisitions per university procurement guidelines, including foundation accounts. Payroll benefit payments Reconcile encumbrances and payments for retirement, health, and other employee benefits associated with university semi-monthly payrolls. File required retirement reporting. Oversee payment and reconciliation of federal and state taxes. Prepare and file quarterly 941 reports. Provide remote worker tax reports and assist with payment of withholding, unemployment, and local taxes. Work to ensure taxes reported match the W-2 reports prepared by payroll. Monitor payroll benefits and tax accounts. Investigate and resolve payroll supplier payment and account differences. Other Job Duties and Responsibilities Perform other responsibilities as required to support other grant programs. Create ad hoc payments and bank transactions. Reconcile general ledger activity between the University and the UAFS Foundation. Prepare allocation journals. Assist in month end and year end closing duties. Other duties as assigned. Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position: Ability to work well with diverse populations including students, faculty, administration, alumni, community, and business leaders. Ability to exercise a strong command of grammar - both written and spoken Creative problem-solver Knowledge of software application programs, database management, and accounting principles. Knowledge of university fiscal systems and university policies. Strong writing and copy-editing skills; ability to communicate clearly and effectively. Excellent organization and time management skills, including ability to juggle multiple tasks and respond rapidly to new events and competing priorities. Detail oriented, self-motivated, and comfortable working in a small, collaborative team environment or at times, independently Able to apply policies and procedures consistently. Excellence in all MS Office Applications, particularly Word, Excel, and PowerPoint Additional Information: Working Relationships: The Grants and Financial Operations Analyst reports directly to the Senior Accountant and has a dotted-line reporting relationship with the Associate Vice Chancellor for Economic and Workforce Development. The position involves extensive contact with university employees at all levels, community leaders, and professional colleagues. Must maintain positive collaboration with regional employers in business and industry. Frequent contact with personnel from other agencies, institutions and the general public is a requirement. Recurrent contact and collaborations with unemployed or underemployed individuals to business professionals at the C-Suite level is typical. List Employees Supervised: None. Special Job Dimensions: The position requires some physical demands such as standing for prolonged periods, lifting, bending, pushing, and travel. Work is preformed primarily in an office setting with frequent meetings and events both on and off site. Occasional travel required for attendance at conferences and out of town events. Extended hours sometimes required. Typical office hours are 8:00 am - 5:00 pm. Salary Information: $45,000-50,000/year Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: Proof of Veteran Status Special Instructions to Applicants: Recruitment Contact Information: Human Resources 479-788-7080 All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Sitting Frequent Physical Activity:Hearing Occasional Physical Activity:Sitting Benefits Eligible:Yes