Description
Reporting to the David Geffen School of Medicine (DGSOM)
Safety Program Manager, this position provides comprehensive administrative and
operational support to the DGSOM Safety Team, which encompasses Safety,
Emergency Preparedness, and Building Operations. Based primarily at our CHS
office, the role requires extensive collaboration across campus and the health
system, serving as a key liaison between our customers and internal teams. The
individual will coordinate programs related to safety, emergency management,
building operations, and business continuity, ensuring they align with
organizational goals and regulatory requirements. They will address and resolve
operational challenges, manage and execute safety-related projects, and foster
engagement by developing community-facing content. In addition, this role
involves gathering and analyzing financial and operational data, investigating
and resolving issues, and preparing detailed reports with actionable
recommendations for leadership. The position will continuously evaluate and
improve processes, ensuring the smooth and efficient functioning of programs
while maintaining a strong connection to the mission, vision, and values of the
DGSOM. Salary Range: $31.20 - $49.77 Hourly
Qualifications
All Required:
- Three (3) years of administrative experience or a
combination of Bachelor's degree and experience.
Excellent customer service orientation and professionalism.
Outstanding communication and interpersonal skills to
effectively communicate with all levels of staff, both verbally and in writing.
Demonstrated skill in preparing and writing administrative
and professional reports and correspondence.
Demonstrated organizational skills with proficiency in
attention to detail, ability to multi-task, and excellent judgment regarding
organizational policies and procedures.
Experience organizing and coordinating meetings.
Ability to evaluate and prioritize a wide range of job
assignments, meeting deadlines for all activities.
Analytical skills to evaluate data and information,
formulating logical and objective conclusions, and making recommendations for
effective solutions.
Ability to recognize problems and their implications,
propose alternatives, and provide recommendations.
Conduct trend analyses and develop resulting
recommendations to improve current procedures and processes.
Assess and recommend changes to maintain and update plan,
documents, procedures
Skill in using or ability to learn a variety of software
programs, including but not limited to: Microsoft suite (especially Outlook,
Word, Excel, and PowerPoint), survey creation software such as Qualtrics, Box
document repository, and the DGSOM web platform.
Skill in understanding and preparing data analysis using
computerized software programs and spreadsheets.
Ability to follow through with tasks despite frequent
interruptions and demanding timeframes. May include occasional after
hours/weekend work to respond to emergencies.
Ability to work in a flexible office environment with
shared workstations, laptops, and cell phones.
Ability to diagnose needs and find solutions independently,
maintaining a high level of confidentiality in sensitive matters.
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University of California - Los Angeles Health
Oct 30, 2024