Event Management & Operations Coordinator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Sep 10, 2024

Position Information

Posting date	09/09/2024
Closing date
Open Until Filled	Yes
Position Number	1128944
Position Title	Event Management & Operations Coordinator
Department this Position Reports to	DCARD Facilities
Hiring Range Minimum	$50,000
Hiring Range Maximum	commensurate with experience
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	Regular office hours M-F; must be available as needed to handle situations on weekends with some occasional on-site presence on nights and weekends.
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	na
Is this a grant funded position?	No
Position Purpose	Coordinates event operations for DCARD and third-party groups. This position leads the planning, preparation and facilitation of regular season and post-season competition for all varsity sports. This position will also serve as the primary event manager for multiple sports.
Description	As the Event Management and Operations Coordinator, you will work with the Athletics facilities team to execute varsity sport game management and to help coordinate events for our Athletics department as well as third-party rentals. Your work ensures that our varsity sports competitions, from regular season games to post-season championships, run smoothly and capture the attention of fans and audiences alike. You will be involved with developing and implementing policies to ensure high-quality experiences for student and spectators at varsity athletics events; manage relationships with third-party vendors and event staffing companies and coordinate closely with head coaches to ensure proper facility and equipment setup. Additionally, handle on-site emergencies and assist with crowd control to maintain a safe and smooth event environment. You will also support our summer sports camps, working with coaches and directors to plan and schedule facilities, ensuring all contracts and documentation are finalized.
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	At least two years of college athletics experience. Excellent problem-solving skills. Excellent verbal and written communication skills for constructive interaction with associates, assistants, coaches, department staff, student-athletes, administrators, etc. Ability to exercise good judgment and work effectively in a fast-paced and complex work environment. Strong planning and analytical skills.
Preferred Qualifications	Working knowledge of NCAA rules.
Department Contact for Recruitment Inquiries	Mariruth Graham
Department Contact Phone Number	mariruth@dartmouth.edu
Department Contact for Cover Letter and Title	Greg Isenor, Associate Athletics Director of Athletics Facilities and Operations
Department Contact's Phone Number	Gregory.K.Isenor@dartmouth.edu
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/74675

Key Accountabilities

Description

Event Management

Serves as a primary event manager for multiple home contests.
Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff.
Coordinates game day staff, including officials and coaches to ensure adequate personnel for game operations and to support visiting teams.
Facilitates the development and implementation of policies and procedures that contribute to high quality varsity athletics events for both the participants and the spectators.
Oversees assigning, hiring, and payment of personnel necessary for game management (i.e. game officials, announcers, clock operators, minor officials, ushers, student workers, etc.).
Works with head coaches to understand home events, needs and preferences.
Ensures proper facility and equipment set-up for events.
Coordinates with Assistant Director for Scheduling and Event Planning to help execute special DCARD events.
Coordinate with event workers to ensure that their responsibilities are clear, and duties are being performed properly.
Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.
Manages relationships with third parties and vendors (e.g. event staffing companies, campus police, emergency services, rental companies, etc.)
Works with the varsity scheduling committee to ensure compliance with Title IX as it relates to practice opportunities, game times, etc.

Percentage Of Time

Description

Summer Camp Support

Serves as a member of the Camps and Clinics Committee to plan and schedule summer sport camps/clinics.
Works with Director of Sport Operations to ensure all contracts and documentation are finalized prior to camps/clinics start date.
Works with Coaches/Director of Sport Operations to ensure all contracts and documentation are finalized prior to camps/clinics start date.
Coordinates with approximately 20 summer camp directors to identify and schedule facility's needs (including rain sites) and identifies and schedules camp set-ups.
Identifies work requirements and oversees the representatives regarding special needs.
Develops, implements, and enforces observance of operating policies and procedures.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.