Project Assistant (Technical Project Support)

Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers. At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation. Together, we will build on our company's long history and keep on leading the way to a better world.

The Project Assistant (Technical Project Support) will play a
vital role in maximizing the productivity of an active project
by providing technical project assistance and coordination. As
a highly collaborative and flexible person, you will be
assigned to a functional project leader in the engineering,
procurement & construction project team. The role requires
on-site presence at our Boise office and will be assigned to
one of our functional areas, such as Engineering, Procurement,
Construction, Environmental Health & Safety, Quality,
Commercial, Project Controls, Scheduling, or Project Management
depending on your skills/experience/interests.

This entry level position offers a unique opportunity to gain
valuable career experience while being exposed to various
functional areas within the company. This exposure will help
you decide if you want to grow within the assigned functional
area or explore other areas within Exyte.

Your responsibilities will be dependent on the functional group
that you are assigned to, but may include the following:

• 
  Create PowerPoint Presentations: Develop and design
  presentations to effectively communicate project updates
  and information.
  
• 
  Data Collection & Validation: Collect, organize, and
  validate project data, ensuring accuracy and completeness.
  
• 
  Spreadsheet Management: Create and manage
  spreadsheets to track project progress and financials,
  including detailed work packages.
  
• 
  Communication & Coordination: Follow up with key
  personnel to advance processes and business objectives.
  Respond to general inquiries and draft communications for
  approval.
  
• 
  Tracking & Reporting: Update and maintain
  business-related trackers. Expedite and consolidate
  scheduling for weekly and monthly internal and external
  reports.
  
• 
  Scheduling & Meetings: Schedule meetings, coordinate
  logistics, and manage calendar invites.
  
• 
  Action Administration: Communicate, follow up, and
  administer department action items as required.
  
• 
  Support Scheduling: Assist the Lead Scheduler with
  Primavera 6 (Scheduling Tool) P6 and design package and
  procurement strategy (DPPS) data entry and maintain
  progress information in technical monitoring system (TMS).
  
• 
  Liaison Role: Act as a department
  liaison/coordinator, ensuring effective communication
  between various stakeholders.
  
• 
  Workbook Creation: Create detailed Excel workbooks
  for each project work package, including data such as cost
  estimates, budgets, client funding authorizations,
  subcontracts, and invoices. Ensure all data is accurately
  populated and validated under the supervision of the
  project cost control manager.
  
• 
  Data Management: Maintain and update workbook tabs
  with data from various project sources according to a
  predefined weekly reporting schedule. Save workbooks to the
  project SharePoint site for stakeholder coordination.
  

• Education: Bachelor's degree in Business Administration,
  Project Management, Engineering, Construction, Data Analytics,
  or a related field.
  
• Advanced Microsoft Excel, PowerPoint, and Word skills
  required.
  
• Data Analysis experience
  
• 
  Data Management: Proven ability to collect,
  organize, and validate project data from multiple sources
  and produce accurate reporting according to a fixed
  schedule.
  
• 
  Technical Proficiency: Proficiency in Microsoft
  Office applications, with a special emphasis on Outlook,
  Excel, PowerPoint, and Word. Experience with project
  management software, such as Jira, is a plus.
  
• 
  Organizational Skills: Strong organizational
  abilities, including the capability to handle multiple
  deliverables simultaneously.
  
• 
  Communication Skills: Excellent written, verbal, and
  listening communication skills. Ability to work effectively
  with diverse team members and stakeholders.
  
• 
  Detail-Oriented: Keen attention to detail and strong
  problem-solving skills.
  
• 
  Customer Service: Experience in providing excellent
  customer service and maintaining positive relationships
  with stakeholders.
  
• 
  Flexibility: Adaptability to changing project needs
  and priorities.
  
• 
  Self-Motivation: Ability to work independently, stay
  motivated, and learn quickly.
  

• Exposure/experience with technical support or project
  assistant responsibilities, preferably within the construction
  or engineering industry.
  
• Experience using Jira software preferred.
  
• Power-BI skills preferred