Part Time Administrative Assistant - Office of Academic Affairs

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State York is seeking two part-time administrative support assistants for the Office of Academic Affairs. In this role, you will handle inquiries from students, faculty, staff, University Park personnel, and others, communicate information, directions, policies, decisions, and requests, to students, faculty, and others, and ensure timely follow-up. In addition, you will act as the liaison with various academic and administrative offices, deans, department and division heads and University College associate deans and staff. Responsibilities include maintaining calendars, composing correspondence, coordinating special events, conferences, and completing other administrative functions as required.

Duties:

• Serve as initial contact person for Academic Affairs. Assist in handling inquiries and confidential concerns from students, faculty and staff.
• Maintain DAA's and ADAA's (Director of and Assistant Director of Academic Affairs) calendar and prepare correspondence.
• Assist in the planning and coordination of campus events, meetings and gatherings which includes scheduling, reservations, catering, and similar activities.
• Assist with preparation of special projects, reports, surveys, grant proposals, strategic plans, and directories.
• Assist with processing travel requests and reimbursements, as well as purchasing which includes processing requests, placing and tracking orders.
• Oversee the online Student Educational Experience Questionnaire (SEEQ) process and serve as SEEQ representative for the campus.
• Assist with the annual faculty evaluation process.
• Assist search committees in the recruitment/hiring process. Coordinate interviews with committee members. Assist DAA and ADAA to initiate hiring process in Workday.
• Assist with additional compensation calculations for faculty and prepare and process appropriate payroll forms.
• Assist with visa processing for the hiring of international faculty and visiting scholars.
• Coordinate the preparation of dossiers for faculty as needed.

Proficiency with Microsoft Office Suite is required and familiarity with SAP Concur and Workday are preferred.

This job requires the following 3 publicly available clearances:
* PA State Police Criminal Background Check
* PA Child Abuse History Clearance Form
* FBI Criminal Background Check

CAMPUS SECURITY CRIME STATISTICS: