Procurement & Contract Specialist 2

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Job Description:

OYA is seeking a seasoned Procurement & Contract Specialist 2. This role is a vital part of our Financial Services Department, which provides comprehensive statewide financial, contractual, and accounting services, and OYA payroll services. Our dedicated team of 20 professionals ensures smooth operations and adherence to statewide rules and policies. The Procurement & Contract Specialist 2 will oversee agency-wide procurement and contract services, offering functional direction to ensure that contracts-ranging from personal services, trade services, architectural and engineering, public works, intergovernmental, interagency and interstate contracts-are legally sound and technically adequate. Key responsibilities include analyzing, monitoring, and evaluating contract files, and preparing and managing Requests for Proposals (RFPs) and other solicitation documents to secure services for OYA's youth in alignment with our mission and values.

Your Role:

• Purchase of materials, supplies, and equipment using State Purchasing and SFMA systems.

• Write small procurement and intermediate solicitation documents including contracts and agreement with other entities to develop cooperative procurement contracts and agreements.

• Apply knowledge of general insurance and contractual principles for accurate monitoring of vendor/contractor insurance liability policies.

• For a full description of duties and responsibilities, please click here.

Additional Information:

• Open Until Filled: This recruitment will remain open until filled. Our first application screening is scheduled for 09/26/2024 at 8:30am, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying.

• This recruitment will be used to fill multiple current and future vacancies as they occur.

• Hybrid Telework: This position is eligible for a flexible remote work schedule, and you will be required to come into the office one day per month and an additional day every quarter. Employees may be required to be in the office more frequently in response to business needs.Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state's Work Reimagined website for more information.

• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our OYA Career Chat Sessions biweekly starting, September 25th between 11-11:30 am PST. We will be able to answer any questions about the work and about OYA.

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page.To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you! People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover moreabout working in Oregon state government byclicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.

• Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.

• Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.

• Legal insurance enrollment is available to purchase within the first 90 days of new union membership.

• Tuition reimbursement.

For more information on SEIU, please click here.

What You Need to Qualify:

• Four years procurement and contract experience related to the position. Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.

OR;

• A bachelor's degree and one year of professional-level procurement and contract experience related to the position.

OR;

• Any combination of experience and education equivalent to four years of procurement and contract experience related to the position.

Desired Attributes: If you have these qualities, let us know. It's how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

• Oregon Procurement Basic Certification (OPBC).

• Knowledge and experience with public procurement practices including State of Oregon procurement laws, rules, and requirements.

• Strong time management skills and ability to consistently meet deadlines.

• Ability to apply an Equity Lens to all elements of daily work.

• Experience working in a collaborative work environment.

How to apply:

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes.

• Submit a comprehensive application or upload a detailed resume, including dates of employment and descriptions of duties/responsibilities for each position.

• COVER LETTTER REQUIRED: In your cover letter, please address the following questions. What interests you about working with the Oregon Youth Authority (OYA)? What does partnership and collaboration look like to you? Additionally, describe your experiences, skills, and knowledge as they relate to the desired attributes of the position, and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

• Complete the questionnaire.

• Following the submission of your application, promptly respond to the public records request authorization and gender identity questionnaire. If you're an employee, these tasks will be in your Workday inbox.

• Veterans may receive preference; indicate your veteran status if applicable. Click here for more information about veterans' preference.

Caution: If you fail to follow these instructions, including failing to attach a cover letter as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

More Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All OYA employees are required to submit to a two-step TB test to establish a TB free "base line." If offered employment and you accept, OYA will offer you the TB testing, and if you refuse, OYA will require the necessary documentation from your personal health care provider as a condition of employment.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, email HR Recruiter.