Academic HR Coordinator

The Academic HR Analyst 2 should apply professional UC academic HR concepts, organization and/or system-wide policies, and procedures to provide guidance to PIs and academics to resolve a variety of academic human resources issues of moderate scope and complexity. The position requires a good understanding of UC, campus, and unit academic practices, policies, and procedures to resolve moderate to complex academic HR-related issues affecting a broad range of academic titles in the department. This critical position facilitates academic personnel actions in collaboration with other Schools, Colleges, and Departments at UC Davis, other UC campus, and other institutes. The incumbent is responsible for the full spectrum of HR and Personnel activities, including but not limited to; academic personnel actions, policies, and procedures related to recruitments, appointments, and visas. This position reports directly to the CAO.

Apply By Date 10/16/2024 at 11:59 PM

Minimum Qualifications

• Bachelor's degree in a related area and/ or equivalent experience/ training
• Minimum of one (1) year of knowledge and experience with HR practices, laws, regulations, and policies.
• Experience working in an academic setting.
• Requires thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.
• Thorough knowledge of systemwide and organization policies, union contracts, procedures, and practices that govern academic HR administration.
• Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel.
• Ability to communicate effectively with diverse audiences.
• Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.
• Experience working as part of a team that develops and delivers effective solutions.
• Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions, and/or recommend solutions.
• Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities.
• Interpersonal, verbal, and written communication skills to interact with a diverse group of individuals clearly and effectively at all levels within the organization to secure and/or provide or present information to clarify situations, resolve problems, and foster and promote the goals of the organization.
• Organizational and time management skills to prioritize workload and meet deadlines, develop, and carry out project assignments in an efficient and timely manner, and provide accurate and succinct documentation of activities.
• Experience writing summaries, proposals, correspondence, and other communications with skills to edit copy for correct grammar, spelling, and punctuation. Experience and/or skills to use but not limited to: Word, Excel, PowerPoint, databases, UC Davis-specific accounting, payroll, and human resources systems; design custom databases, produce reports and queries using various programs.

Preferred Qualifications

• Master's Degree
• Demonstrated knowledge and experience or skills to learn Academic and Staff Personnel Administration, Resident Physician Subspecialties, and Volunteer Clinical Faculty.
• Knowledge and experience with but not limited to: UCPATH, Cognos, AggieService, OATS, AP Recruit, and PeopleAdmin systems.
• Demonstrated knowledge of SISS policies and procedures and good working knowledge of various visa levels and processes.
• Knowledge and skills to analyze and review financial documents.
• Experience using iGlobal and Banner.
• Experience working with faculty on various personnel-related actions.

Key Responsibilities

• 15% - Budget and Accounting
• 5% - Other Duties
• 20% - Recruitment
• 60% - Academic Personnel Administration

Department Overview

The Department of Biochemistry and Molecular Medicine's mission is to conduct world-class research in biochemistry and molecular medicine, to excel in undergraduate, graduate and medical education, and to serve the university through leadership in forums committed to graduate and professional school admissions and curriculum. Research in the Department of Biochemistry and Molecular Medicine addresses the fundamental molecular aspects of cell biology, gene expression, cancer biology, membrane biology, glycobiology, neurobiology, muscle physiology, human genetics, chemical and structural biology, molecular imaging and drug development. In addition to innovative research activities, faculty are involved in the teaching and training of medical and doctoral students.

The faculty of the Department of Biochemistry and Molecular Medicine maintain laboratories in the Davis Campus at Tupper Hall and in the Department of Chemistry. In Sacramento, the Department maintains laboratories at the Oak Park Research Building, UC Davis Cancer Center and MIND Institute. The Department of Biochemistry and Molecular Medicine strives to build and maintain a culture and climate based on mutual respect and caring. We recognize and cherish the richness contributed to our lives by our diversity. We further recognize the right of every individual to think, speak, express and debate any idea. We support and uphold the UC Davis Principles of Community.

POSITION INFORMATION

• Salary or Pay Range: $29.69-$52.20
• Salary Frequency: Hourly
• Salary Grade: Grade 20
• UC Job Title: ACAD HR ANL 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Variable
• Location: Oak Park Research Building (HSP047)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Campus, medical center or other university setting and various external venues.Possible restricted vacation during times due to peak operational needs.Must be able to work overtime as needed.Must be able to protect against unauthorized or improper disclosure of confidential work-related information.Occasional travel to Davis Campus.Unauthorized or improper disclosure of confidential work-related information, including patient medical information, financial information, and personnel data, is a violation of University policy.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere