Business Services Coordinator

North Carolina State University

$ 34,280 - $ 63,478

United States, North Carolina, Raleigh

Nov 06, 2024

Job Posting Information

Posting Number	PG194322SP
Internal Recruitment	Yes
Working Title	Business Services Coordinator
Anticipated Hiring Range	$47,380 - $52,957
Work Schedule	Monday - Friday, 8:00am - 5:00pm
Job Location	Raleigh, NC
Department	Dean's Office - Poole College Of Management
About the Department	The Poole College of Management actively engages with industry and academia to create an innovative and collaborative intellectual environment that fosters learning, scholarship, and service. We're deeply rooted in NC State's history as a university that excels at science, technology, engineering, and math. Our college's student body - over 4,000 students - hails from across North Carolina, the United States, and the world. Our faculty are thought leaders and field-tested experts with enduring ties to the world of business. Poole College of Management has four academic departments: Accounting, Business Management, Economics, and Management, Innovation, and Entrepreneurship. We offer bachelor's degrees in accounting, business administration, economics; master's degrees in accounting, business administration ( MBA), economics, management (including specialized degrees); as well as a doctoral degree in economics. Among our non-degree programs, we offer Executive Education and graduate certificates. The college houses six initiatives fostering research, learning, and corporate engagement: Business Analytics Initiative, Business Sustainability Collaborative, Enterprise Risk Management Initiative, Entrepreneurship Clinic, Entrepreneurship Collaborative, and Supply Chain Resource Cooperative. The college is fully accredited by the AACSB. To learn more about our College, visit: https://poole.ncsu.edu
Essential Job Duties	We are seeking a highly organized, detail-oriented, and critical-thinking Business Services Coordinator to join our team, supporting the business operations within the Poole College of Management in the NC State community. In this role you will get to play a key role in coordinating various business and financial services, ensuring seamless operations, concierge-level service, and contributing to the overall success of our college. Responsibilities: Financial Administration: Assist with processing financial transactions, including invoicing, reimbursements, pcard purchases and reconciliation. Ensure accuracy and compliance with financial policies. Travel Support: Assists with booking and payment of travel accommodations. Assists with travel reimbursements and ensures accuracy and compliance. Procurement Support: Facilitate the procurement process by developing and maintaining vendor relationships. Ensure timely and cost-effective acquisition of goods and services. Business Process Coordination: Streamline and optimize business processes to enhance efficiency. Coordinate with various departments to ensure smooth workflow and information exchange. Assists with the preparation of financial deposits to the Cashiers Office. Customer Service: Serve as a point of contact for internal and external stakeholders seeking business services. Address inquiries and provide assistance in a professional and timely manner. Issue parking passes for meetings and events for external constituents. Order catering for events in the college. This position is eligible for a Hybrid schedule.
Other Responsibilities	Other duties as assigned.

Qualifications

Minimum Experience/Education	Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Strong organizational and multitasking abilities. Proficiency in financial management and data analysis. Excellent communication and interpersonal skills. Meticulous attention to detail in business processes. Ability to work collaboratively with various teams and stakeholders. Foster a positive team culture. Comfortable adapting to changing priorities and deadlines. Problem-solving skills to address challenges effectively.
Preferred Qualifications	Previous experience in business services role is advantageous.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	11/06/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	11/14/2024
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please include a resume, cover letter and contact information for three professional references

Position Details

Position Number	00106054
Position Type	SHRA
Position Classification Band Title	Business Services Coordinator
Position Classification Band Level	Journey
Position Classification Salary Range	$ 34,280 - $ 63,478
Salary Grade Equivalency	GN07
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	200101 - Dean's Office - Poole College Of Management
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.