Academic Coordinator

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $55,805 - $56,805

Position Summary

Reporting to the Director of Academic Administration & Finance (DAAF) in the Department of Mathematics, the Academic Coordinator is responsible for the smooth operation of the Department of Mathematics academic programs by providing a wide range of support to faculty, students, and University Administration. The Academic Coordinator strives to maintain the high standards of the Department's programs and to create a welcoming and rewarding place for all students.

The Department of Mathematics is comprised of approximately 80 full-time and part-time faculty, 60 graduate PhD students, over 100 master's students, and hundreds of undergraduate majors and joint majors. Offering a wide range of courses and boasting world-class faculty, the Department engages in cutting-edge theoretical research and teaching in mathematics.

Responsibilities

• Collects and screens undergraduate Teaching Assistant (TA) applications, ensures that minimum qualifications are met, and provides nominations for new hires.
• Compiles student enrollment data, generates reports, and makes recommendations for TA's assignments.
• Serves as point of contact for all related inquiries and provides operational supervision to the department's 100+ graduate and undergraduate TAs.
• Ensures compliance with the Graduate School of Arts & Sciences and departmental policies.
• Handles the scheduling of Columbia and Barnard Help Rooms. Provides periodic reviews of usage and attendance and makes sure operations are running smoothly.
• Distributes, collects, and reviews undergraduate and graduate student and instructor evaluations and ensures satisfactory levels of performance.
• Maintains a teaching file for currently enrolled doctoral students including assignments, instructor and student evaluations, and records of teaching observations.
• Working closely with the DAAF, the Director of Undergraduate Studies, and the Department Chair, reviews historical course enrollments and instructor data to make recommendations for curricular planning and teaching assignments, including course capping, scheduling, and classroom assignments.
• Collects instructional preferences from faculty and students and assembles Curricular Planning Statements (CPS) for the academic year and Summer Session.
• In collaboration with the Registrar's Office, regularly reviews the Directory of Classes and ensures accurate course information. Maintains database with historical records of CPS submissions and updates.
• Edits the Department's course offerings and programmatic information before publication in the College Bulletin and ensures accurate course data in Course Management systems.
• Serves as the initial point of contact concerning the Department's curriculum and course requirements for undergraduate majors and concentrators.
• Assists instructors with course logistics including but not limited to class rosters, waiting lists, and grade changes, and ensures proper data in Canvas and SSOL.
• Coordinates Departmental online course evaluation process.
• Responsible for the textbook inventory, prompt ordering, and ensuring accurate textbook data and syllabi information in Canvas.
• Maintains homework boxes and assignment/exam retention storage.
• Coordinates the Mathematics Prize Exam and the Putnam Exam.
• Assists with logistics of undergraduate events including but not limited to open houses and graduation receptions.
• Performs other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent and three years of related experience.

Preferred Qualifications

• Some college preferred.
• Three years of experience working in an academic environment, such as student affairs or program support.

Other Requirements

• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain high confidentiality and professionalism with a client focus.
• Strong multi-tasking, prioritization, and organization skills.
• Attention to detail, research, critical thinking, analytical and problem-solving skills.
• Self-starter, a fast learner who can work independently under limited supervision.
• Work well in an interactive team environment.
• Working knowledge of PeopleSoft or similar enterprise HRIS, Microsoft Office, and relational databases.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.